Office Co-ordinator

1 week ago

Noida Uttar Pradesh, India HAGERSTONE INTERNATIONAL PVT. LTD. Full time

**Job Title**: Office Coordinator, Customer Support, and Site Execution Specialist
**Department**: Operations
**Location**: Noida

**Reports to**: Manager

**Job Summary**:
**Key Responsibilities**:

- **Office Coordination & Administration**:

- Manage daily office operations, managing correspondence, and maintaining records.
- Support inventory management, order supplies, and coordinate logistics for project materials and equipment.
- Prepare and organize project documentation, including contracts, invoices, and project plans.
- **Customer Service & Client Handling**:

- Act as the first point of contact for clients, addressing inquiries, scheduling consultations, and providing updates on project status.
- Handle client communications professionally, maintaining relationships throughout the project lifecycle.
- **Site Coordination & Execution**:

- Ensuring quality and timely completion of work as schedule.
- Coordinate with contractors, vendors to ensure material availability, adherence to timelines, and efficient site management.
- Resolve any issues, escalating to the project manager as needed.
- **Vendor & Contractor Liaison**:

- Work with vendors and contractors to schedule site work, confirm deliverables, and manage timelines.
- Negotiate and maintain vendor contracts and relationships to support project needs.
- **Project Reporting & Updates**:

- Document and report project progress, site conditions, and any deviations from the original plan.
- Prepare weekly reports for internal team meetings, highlighting completed tasks, upcoming deadlines, and potential project risks.

**Qualifications:.**
- **Education**: Bachelor’s degree.
- **Experience**: Minimum of 2-3 years of experience in office coordination, customer service, or site coordination roles, ideally in an interior design or construction setting.
- **Technical Skills**:

- **Soft Skills**:

- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Problem-solving attitude with a high level of attention to detail.

**Job Types**: Full-time, Permanent

Pay: ₹11,954.34 - ₹20,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

**Experience**:

- Project coordination: 1 year (preferred)

Work Location: In person

Application Deadline: 29/10/2024
Expected Start Date: 04/11/2024

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