Export Documentation Executive

7 days ago

Gerugambakkam Chennai Tamil Nadu, India PRABHA AUTOMOTIVE ENGINEERS PVT LTD Full time

An Export Documentation Executive is responsible for preparing, processing, and managing all necessary paperwork for international shipments, ensuring compliance with export regulations and facilitating smooth international transactions.
- They coordinate with various stakeholders, including clients, customs authorities, and logistics teams, to ensure timely and accurate delivery of goods.
- Key Responsibilities:

- Document Preparation and Processing:
Creating and verifying export documents such as invoices, packing lists, bills of lading, and certificates of origin.
- Compliance:
Ensuring all export activities adhere to international trade regulations, customs requirements, and company policies.
- Coordination:
Collaborating with shipping agents, freight forwarders, and internal departments (e.g., logistics, sales) to streamline the export process.
- Record Keeping:
Maintaining accurate and organized records of all export documentation for future reference and audits.
- Communication:
Effectively communicating with clients, vendors, and other stakeholders regarding shipment status, documentation requirements, and any issues that arise.
- Problem Solving:
Addressing any discrepancies or issues related to export documentation or shipment processes.
- Tracking and Reporting:
Monitoring shipment progress and providing regular updates to relevant parties, as well as generating reports on export activities.
- Inventory Management:
Monitoring and managing inventory levels to ensure sufficient stock for export while minimizing excess.
- Negotiation:
Negotiating with freight forwarders and other logistics providers to secure the best shipping rates and routes.
- Customs Clearance:
Preparing and submitting necessary documents for customs clearance at the port of origin and destination.
- Required Skills and Qualifications:

- Education:
Bachelor's degree in international business, logistics, or a related field is often preferred.
- Experience:
Relevant experience in export documentation, international trade, or logistics is crucial.
- Knowledge:
A strong understanding of export regulations, customs procedures, and international trade practices.
- Skills:
Excellent communication, organizational, and problem-solving skills, with attention to detail and accuracy.
- Technical Proficiency:
Proficiency in relevant software and tools used for documentation and logistics management.
In addition to these core responsibilities and qualifications, an Export
- Documentation Executive may also be involved in:

- Developing and maintaining relationships with key suppliers and customers.
- Staying updated on changes in export regulations and trade agreements.
- Identifying and implementing process improvements to enhance efficiency and reduce costs.
- Training and mentoring junior staff members.

Pay: ₹8,714.94 - ₹30,539.51 per month

Work Location: In person

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