Executive Assistant

2 weeks ago

Mumbai Maharashtra, India AICL Communications Full time

Calendar management, updating schedules and handling meeting requests judiciously, organizing agendas and keeping the meetings on track
- Participate in meetings to take notes, or transcribe meeting notes, with follow-up action and coordination with internal teams
- Facilitate travel, dining, hotel and other logístical arrangements for the CEO and guests
- Handle requests for industry events, public functions and speaker engagements
- Coordinate with internal teams for review meetings, brainstorming sessions and one-on-ones, along with following up on internal deliverables
- Support in the preparation of administrative documentation, including reimbursements
- Prepare background information and relevant notes before meetings
- Support in building presentations and correspondence on behalf of the CEO

**Requirements**:

- An insatiable urge for learning, exposure and understanding
- Quick thinking, street smart and persuasive, with excellent verbal and written English communication skills
- Well-informed, sharp and willing to learn how a successful consultancy is run.
- Detail oriented, thorough, organized and meticulous
- Excellent people skills
- Ability to understand the CEO’s working style and willingness to work hard and put in long hours (especially during busy periods)
- Digitally savvy. Exposed to social media and tech tools
- Knowledge of travel arrangements such as airline ticketing, hotel bookings, visa procedures and documentation and restaurant recommendations
- Ability to contribute thoughts and ideas to business discussions
- Can-do, make-it-happen attitude, with an ability to multitask and remain focused
- Exceptionally high ethical standards and ability to maintain confidentiality of information and exchanges always
- A great sense of humor

**Benefits**:

- Opportunity to work in an entrepreneurial, multi-disciplinary consultancy for top-notch clients, producing business-critical communication
- Unique service proposition ensures interesting, mature work that has long-term impact.
- Contributing to an organization that has shaped change, and led through intelligence and insight
- Growing portfolio of international clients
- Best-in-class compensation structure with attractive, performance-linked variable pay and other benefits.
- Empowered, flexible and fun informal environment that rewards initiative and values ambition
- Significant learning and career progression opportunities

**Qualification and Experience**:
***
- Undergraduate or postgraduate in any field
- 3-5 years of experience in a similar role in a dynamic and high-pressure environment. Prior experience with consulting firms will be a big positive
- Empathetic professional with an entrepreneurial acumen- Willingness to travel

Industry

Corporate Communication Consulting

Salary

5-10 LPA

Work Experience

1-3 years

City

Mumbai

State/Province

Maharashtra

Country

India

Zip/Postal Code

400053

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