Accounts Payable Coord I

2 weeks ago

Gurgaon, India Syneos Health Clinical Full time

**Description**
- Verify accuracy of supplier invoices, supplier data and adequate authority for approvals prior to processing in Oracle
- Save scanned copies of invoices in Oracle prior to Batch review
- Maintain supplier data by setting up new suppliers, adding new pay sites, inactivating unused sites and updating banking information
- Sort and distribute incoming mail, including mail received via the shared mailboxes and saving invoices on the share drive
- Review AP share mailbox for invoices and approval based upon assignment
- Review AP share mailbox for inquires based upon assignment and respond within 48 hours; urgent request within 24 hours to vendor and/or internal customer
- Ensures all types of payments (check, ACH, wires) are made in a timely manner and are corded in Oracle accounts payable system
- Ensures proper approvals are included on all payments to be processed
- Creates check runs, EFT and wire payment batches, including preliminary register
- Reviews printed checks for accuracy and signatures
- Investigation of aged creditor balances exceeding supplier payment terms and collection of credit balances owing
- Assists in month end closing preparing monthly accruals
- Maintains files and documentations thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Comply with process controls outlined in narratives to meet Sarbanes-Oxley internal controls objectives.
- Maintain Update SOP’s and operating guidelines timely. Maintain Learning Logs
- Follow up on invoices under queries, on hold and pending with approvers
- Reviewing payment exceptions & on hold documents.

**Qualifications**
- Strong Excel skills - at least intermediate level
- Experience of working in a multi-currency environment
- Previous Accounts Payable experience - 01 to 03 Years
- Strong organizational skills
- Ability to communicate well when working with colleagues/clients in other countries
- Attention to detail and accuracy
- Desirable: Experience of using Oracle ERP system

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