Front Desk Receptionist

4 days ago

Mohali Punjab, India Job Matchmakers Full time

**Front Desk Executive**

**Experience required: Minimum 1 year, Fresher can also apply**

**Vacancy: 01**

**Qualifications**:Graduate/Postgraduate in any stream

**Skills & Qualities**:

- Excellent verbal and written communication skills
- Clear speech, polite and good manners
- High standard of personal presentation
- The ability to be calm
- Well organized

**Key Responsibilities**:

- Maintaining the reception area: Keeping the reception area tidy and presentable is essential.

This includes organizing reading material; ensuring furniture is clean and in good condition.
- Greeting and welcoming visitors: Responsible for welcoming all guests, clients, visitors as they arrive at the office or reception area and coordinate with them to ensure smooth meetings.
- Answering phone calls: Handling incoming phone calls, forwarding calls to the appropriate individuals or departments, take messages, and provide general information to callers.
- Handling couriers and parcels: Responsible in receiving and distributing couriers or parcels, making entry in records and ensuring the package reach the right recipients promptly.
- Managing appointments and schedules: Schedule appointments for clients/visitors/conference room booking and coordinate with staff members to ensure smooth meetings.
- Managing access: Responsible for control the access to the premises, ensuring only authorized personnel or visitors enter the office.
- Assisting with administrative tasks: Responsible for the administrative duties, such as data entry, filing, and preparing documents as guided.
- Maintaining Employee Records: Helping to maintain and update employee records and

databases, ensuring accuracy and confidentiality.
- General HR Support: Providing general administrative support to the HR team, such as scheduling interviews, maintaining meetings, handling inquiries, maintaining hiring and removal formalities/documentation as guided.

**Requirements**:

- Proven working experience as a Front Office Executive/Receptionist, preferably in an IT Company or Hotel Industry.
- Excellent interpersonal, verbal, and written communication skills.
- Strong organizational and time-management skills.
- Ability to work independently as well as in a team environment.
- Must be able to maintain confidentiality of sensitive information.

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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