Admin Executive

1 week ago

Nariman Point Mumbai Maharashtra, India Earnest John Group of Companies Full time

**Role & responsibilities**:

- Facility Management & General Administration
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations
- Manage schedules and deadlines
- Managing administrative records in the office such as stationery, office hardware, supplies, courier, bill payment, invoice payment, receipts, online purchase record.
- Monitor and maintain an inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Monitor costs and expenses to assist in budget preparation
- Manage and carry out maintenance work at different offices.
- Propose and manage any alteration or modification required for different offices.
- Coordinate for getting quotations from various suppliers for all admin related purchases.
- Organize and supervise other office activities (recycling, renovations, event planning etc.)
- Ensure operations adhere to policies and regulations
- Keep abreast with all organizational changes and business developments.
- Other administrative and secretarial support filing, maintaining records, preparing reimbursements, bill payment, statutory payments, raised invoice payment follow ups.
- Responsible for checking the offices assets are in good condition.
- Maintenance of AMCs pertaining to office equipment, ensuring compliance with the device level agreements.
- Coordinating with tenants and making a note of their complaints and grievances and taking necessary action after approval.
- Facilitating online and offline meetings, following up for work related to the same, thereafter.
- Inspection of premises, pest control, overlooking maintenance of the same.
- Monitor and track for the renewal of any Insurance, license, agreements, registrations/ approvals.
- Responsible for checking cleanliness of the office.
- Planning administration and project documentation work.
- Maintaining good report with Management team, officer, staff, subordinate and external.
- Prepare a presentation for the executive level, and draft responses to various correspondence.
- Prepare innovative strategies and plans to achieve the target as well as the goals of the organization.
- Recruit and train personnel and allocate responsibilities and office space
- Assess staff performance and provide coaching and guidance to ensure maximum efficiency

Pay: ₹30,000.00 - ₹35,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Monday to Friday
- Morning shift

Supplemental pay types:

- Performance bonus

Application Question(s):

- What is your current CTC?

**Experience**:

- total work: 2 years (preferred)

Work Location: In person

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