Office Co-ordiator Admin

6 days ago

Mumbai Maharashtra, India Ace Blend Full time

**Job Title**: Executive Assistant cum Admin Coordinator

**Location**: Lower Parel, Mumbai
**Department**: [Admin/Operations/Executive Office]
**Reports To**: CEO

**Role Summary**:
We are seeking a dynamic and reliable **Executive Assistant cum Admin Coordinator** to support senior leadership while managing overall administrative and coordination tasks. This role combines the responsibilities of an EA, admin support, operations coordination, travel handling, and external/internal liaison.

**Key Responsibilities**:
**Executive Assistant Support**
- Draft, review, and manage correspondence and documentation.
- Handle confidential and time-sensitive materials with discretion.
- Prepare reports, presentations, and meeting agendas.

**Administrative Operations**
- Manage day-to-day office functions and ensure smooth internal processes.
- Oversee office supplies, maintenance coordination, and general admin support.
- Maintain filing systems and organizational records.

**Operations & Logistics Coordination**
- Coordinate between departments for cross-functional tasks and follow-ups.
- Monitor project timelines, reporting, and operational flow.
- Liaise with vendors, clients, and support staff to ensure service delivery.

**Travel & Logistics**
- Handle end-to-end travel bookings (flights, hotels, local transport).
- Manage visa processing, travel calendars, and itineraries.
- Support logistics for meetings, conferences, and team events.

**Team Assistance**
- Support team scheduling, documentation, and shared coordination needs.
- Facilitate onboarding support for new employees in collaboration with HR.
- Act as a go-to person for team-level internal requirements.

**Corporate Liaison**
- Act as the bridge between external vendors, partners, and internal teams.
- Represent the company in external meetings when required.
- Draft official communication for corporate coordination.

**Requirements**:

- Graduate in Commerce or related field.
- 3-5 years of experience in executive support or admin roles.
- Excellent verbal and written communication skills.
- Proficient in MS Office (Excel, Word, PowerPoint, Outlook).
- Ability to multitask, stay organized, and maintain confidentiality.
- Is proactive, resourceful, and detail-oriented.
- Can juggle multiple priorities with a calm and solution-oriented approach.
- Thrives in a role that involves both independent tasks and team collaboration.

Pay: ₹30,000.00 - ₹35,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift
- Fixed shift

Application Deadline: 08/08/2025
Expected Start Date: 15/08/2025

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