Personal Assistant

**Job Title**:Personal Assistant

**Company**:Macwise Advisors DMCC

**Location**:425, Lodha Supremus, Thane, Mumbai
**Reports To**: Chief Executive Officer (CEO) & Operations Head

**Company Overview**:
Macwise is a leading global investment and advisory firm.

**Position Overview**:
**Key Responsibilities**

**1. Administrative and Executive Support**
- Managing calendars, scheduling meetings, and ensuring the employer’s time is optimized.
- Handling correspondence, drafting documents, and preparing reports or presentations.
- Organizing travel arrangements, including bookings, itineraries, and accommodations.
- Prioritizing tasks and commitments for seamless daily operations.
- Maintain and organize files, contracts, and important documents, ensuring easy access and security.

**2. Event Planning and Management**
- Coordinating logistics for corporate and personal events, such as corporate cricket tournaments, team-building sessions, client meetings, or celebrations.
- Researching and booking venues, catering, entertainment, and other event vendors.
- Preparing event budgets and ensuring cost-effectiveness.
- Managing guest lists, invitations, RSVPs, and event schedules.
- Supervising on-site arrangements and troubleshooting any issues during the event.
- Collecting post-event feedback and preparing event performance reports.

**3. Communication Management**
- Acting as the liaison between the employer and internal/external stakeholders.
- Drafting and proofreading meeting agendas, minutes, and follow-up communications.

**4. Time and Task Coordination**
- Tracking deadlines, deliverables, and milestones for events and other projects.
- Assisting with personal and professional scheduling to avoid conflicts.
- Following up on assigned tasks to ensure timely completion.

**5. Budgeting and Resource Management**
- Monitoring event budgets and negotiating with vendors for the best pricing.
- Managing petty cash or allocated budgets for personal errands, office needs, and events.
- Tracking event-related expenses and ensuring proper documentation for reimbursement.

**6. Confidentiality and Professionalism**
- Managing sensitive personal and professional information with discretion.
- Ensuring compliance with data protection and company policies.

**7. Event Marketing and Promotion (if required)**
- Ensuring alignment of event content with the company’s goals and image.

**8. Problem-Solving and Adaptability**
- Addressing last-minute event changes or emergencies with quick decision-making.
- Anticipating challenges in event planning and proactively finding solutions.

**9. Relationship Management**
- Building and maintaining relationships with vendors, clients, and team members.
- Acting as a professional representative of the employer during events and meetings.

**10. Personal Errands and Assistance**
- Handling personal tasks such as reservations, purchases, or coordinating household events.
- Assisting with family schedules or personal celebrations as needed.

**Qualifications**:

- **Experience**: Minimum of 3+ years of experience as an Executive Assistant, preferably supporting C-level executives.
- **Education**: Bachelor’s degree in business administration, Communications, or a related field; a Master’s degree is a plus.
- **Skills**:

- **Exceptional organizational and time-management skills.**:

- Strong written and verbal communication skills.
- Proven ability to manage multiple priorities and work under pressure.
- High level of discretion and professionalism.
- Strong interpersonal skills with the ability to build and maintain relationships at all levels. Should be willing to represent the CEO for events as need be.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management tools and software is an advantage.

**Personal Attributes**:

- **Proactive**: Able to anticipate needs and take initiative.
- **Detail-Oriented**: Meticulous attention to detail and accuracy.
- **Confidentiality**: Unwavering commitment to maintaining confidentiality.
- **Adaptable**: Able to thrive in a fast-paced, dynamic environment.
- **Problem-Solver**: Strong analytical and problem-solving skills.

**Why Join Us**:

- **Impact**: Play a key role in driving the success of the organization by supporting the CEO & Operations Head and ensuring effective communication and coordination across departments.
- **Growth**: Opportunity for professional growth and development within a dynamic and innovative company.
- **Culture**: Be part of a collaborative and supportive team that values excellence and innovation.

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹50,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person