Personal Secretary to CEO

2 days ago

Calicut Kerala, India Foxiom Leads Pvt Ltd Full time

**About the Role**:
We are seeking an exceptional **Personal Secretary to the CEO** who will work closely with the CEO to handle critical tasks with authority, discretion, and independence. This pivotal role requires a dynamic individual with strong leadership qualities, excellent communication skills, and superior organizational abilities. The Personal Secretary will act as an extension of the CEO, supporting decision-making, managing operations, and ensuring seamless execution of business and personal priorities.

**Key Responsibilities**:

- Serve as a key point of contact between the CEO and internal/external stakeholders.
- Proactively manage and prioritize the CEO’s calendar, meetings, appointments, and travel plans.
- Handle confidential information with the utmost discretion and professionalism.
- Assist in decision-making processes by providing timely information, briefings, and summaries.
- Draft, review, and manage communications, reports, and presentations on behalf of the CEO.
- Coordinate and monitor action items and projects to ensure timely follow-ups and execution.
- Represent the CEO in meetings, events, and communications as needed.
- Manage operational tasks, vendor relations, and administrative processes independently.
- Act as a trusted advisor, anticipating the needs of the CEO and proactively addressing them.
- Lead special projects as assigned and ensure their timely and high-quality completion.
- Maintain a strong understanding of organizational priorities and the CEO’s strategic objectives.

**Required Qualifications and Skills**:

- Proven experience (3+ years preferred) in executive support, administration, or a similar leadership-support role.
- Strong leadership qualities and the ability to act independently with sound judgment.
- Exceptional written and verbal communication skills.
- Highly organized with excellent multitasking abilities and attention to detail.
- Strong problem-solving skills and the ability to make effective decisions quickly.
- Professional demeanor, discretion, and the highest standards of confidentiality.
- Ability to work efficiently in a fast-paced, dynamic environment.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and comfortable with business technology tools.
- Bachelor's degree in Business Administration, Management, Communications, or related field (preferred).

**Preferred Attributes**:

- Prior experience supporting C-level executives.
- Ability to anticipate needs and manage challenges proactively.
- High emotional intelligence and interpersonal skills.
- Willingness to be flexible with work hours based on the CEO’s schedule.

If you are a highly motivated individual who thrives in a demanding, fast-paced environment and has a passion for supporting leadership at the highest level, we invite you to apply.

**Job Types**: Full-time, Permanent

Work Location: In person

Expected Start Date: 02/06/2025

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