Receptionist

6 days ago

Bandra Mumbai Maharashtra, India IMS (A Unit of Absolute Distribution Solutions Pvt. Ltd.) Full time

Summary of job:
Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of day to day affairs. Take initiative as appropriate especially in the Director’s absence.

Main responsibilities:
1) Assist Director in following up with action on matters which fall within the Director’s responsibility - chasing responses, triggering follow-up action

2) Maintain Director’s office systems, including data management and filing. Maintain records of Director’s contacts

3) Screen calls, enquiries and requests, visitors and deal with them when appropriate

5) Produce documents and reports as and when require

6) Organize meetings as directed by the Director and keep them updated regarding the same

7) Manage Director’s travel arrangements (including visas/accommodation

8) Any other duties as may reasonably be required by the Director Person specification:
1) Educated to degree level or equivalent

2) Experienced Personal Assistant at senior management level

3) Experience of working in a Higher Education Environment

4) Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external

5) Ability to organise and plan own work

6) Excellent attention to detail, with the ability to maintain a high level of accuracy. A flexible, proactive approach to work including the ability to prioritise and re-prioritise. Ability to work on your own initiative. Ability to deal with sensitive information with discretion and to maintain confidentiality.

7) Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹33,000.00 per month

**Benefits**:

- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Overtime pay
- Yearly bonus

**Experience**:

- Front desk - Receptionist: 2 years (preferred)
- Documentation: 1 year (preferred)
- Executive Assistant: 2 years (preferred)

**Language**:

- English (preferred)

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