Finance Assistant

To perform the duties of the relevant sections to which allocated by the UFC/Accounts Manager.
- To obtain, date-stamp and file copies of all documents, which support authorized purchases (PR’s, PO’s, Delivery Notes, signed Receiving Tickets, etc.) for future matching to invoices.
- To compare details of quantities, unit costs, etc., on regular purchase orders to those on authorized purchase requests.
- To process daily invoices; that is to match them to their supporting authorizations and receiving records.
- To prepare payments and submit them, with their supports attached, for final approval and signatures.
- To cooperate and assist in reconciling the month-end inventory book balances to actual physical counts.
- To balance the A/P subsidiary ledgers to the general ledger control accounts.
- To Provide Heads of Departments with the cost figures necessary for them to operate their individual profit center profitably.
- To audit prices and quantity variances as per daily Receiving Variance Report.
- To check the data entered by Materials Management employees and to correct where necessary.
- To attend month end and other stocktaking activities in all Food & Beverage and general areas. Reconcile and obtain explanation on variation and prepare Inventory Adjustment Authorization for the UFC’s approval.
- To audit the daily General Cashier’s Report against recorded cash movements.
- To verify that the computerized Daily Report reflects completely all of the day’s transactions.
- Reconcile and obtain explanation on variation and prepare inventory adjustment authorization for the UFC’s approval.
- To prepare all general ledger entries for Income Audit and Cost Audit.
- To prepare daily/monthly cash over and short report, which balances to the total over short from the General Cashier’s Report.
- To maintain up-to-date well-organized files in support of all accounts payable records.
- To spot check periodically internal purchase orders for Food & Beverage items against their appropriate market lists.
- To understand and strictly adhere to the Rules & Regulations established in the Employees Handbook and the Hotel’s policy on Fire, Hygiene, Health and Safety.
- To report for duty punctually wearing the correct uniform at all times.
- To maintain a high standard of personal appearance and hygiene at all times.
- To maintain a good rapport and working relationship with staff in the outlet and all other departments.
- To attend and contribute to all staff meetings Departmental and Hotel Training as scheduled and other related activities.
- To fully support the Departmental Training Function in the Department assigned.
- To undertake any reasonable tasks and secondary duties as assigned by the UFC/ Accounts Manager.
- To respond to any changes in the Accounting & Finance function as dictated by the hotel.
- To project at all times a positive and motivated attitude and exercise self-control.
- To handle guest and employee inquiries in a courteous and efficient manner and report guest complaints or problems to supervisors if no immediate solution can be found and assure follow up with guests.
- To be discreet and keep observations confidential and report to the UFC.
- To ensure that the Place of Work and surrounding area is kept clean and organized at all times.
- To provide courteous and professional service, to handle client inquiries graciously and efficiently and to maintain a good working relationship with all colleagues throughout the hotel.
- To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.
- To carry out any other reasonable duties and responsibilities as assigned.

**Salary**: ₹216,000.00 - ₹300,000.00 per year

Schedule:

- Day shift

Work Location: One location