Admin Executive

4 days ago

Chakala Midc Mumbai Maharashtra, India VALLUM CAPITAL ADVISORS Full time

**Role Overview**:
**Key Responsibilities**:

- **Greet clients and visitors warmly and professionally at the front desk.**:

- Engage in light conversation (ice-breaking, small talk) to ensure guests feel comfortable.
- **Coordinate with internal teams to notify them of scheduled meetings and escort guests to the meeting rooms.**:

- Maintain and manage calendars for the leadership team - schedule internal & external meetings.
- **Ensure meeting rooms are always prepped and presentable.** Coordinate with vendors (housekeeping, pantry, office supplies, etc.) for day-to-day needs.
- **Maintain MIS for vendor evaluation and office administration.** Assist in procurement and evaluation of new vendors or services as needed.
- **Maintain visitor logs, handle courier & call management.** Provide ad-hoc admin support when necessary.

Event Management Responsibilities:

- **Take complete ownership of organizing and managing in-house and off-site events such as Diwali celebrations, birthday parties, office outings, picnics, and client/employee gatherings.**:

- Handle all aspects of event planning including venue preparation, food and beverage arrangements, seating, décor, logistics, and coordination with external vendors.
- **Source and evaluate suitable vendors for event services and negotiate as needed.** Collaborate with internal teams to ensure smooth execution; colleagues may assist when required.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

**Benefits**:

- Leave encashment

Schedule:

- Day shift
- Fixed shift
- Monday to Friday

Work Location: In person

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