Purchase Executive

**Purchase Executive**:
**Position: Purchase Executive**:
HIAL aims to promote regenerative construction technologies to develop Ladakh as a model
community for the Hindukush Himalayas and ultimately the mountain regions of the world. We
prioritise on using sun and earth (and waste) to build our buildings but also work with conventional
materials when needed. We are pioneers in Passive Solar Heated Building technology, also excelling
in energy efficient and low-carbon/carbon-neutral technologies. We hope to bring down the cost of
construction and optimise energy needs of the buildings through continuous improvement and
innovation and leading by constructing exemplar buildings.
The Purchase Executive will be the key team player who will be getting items required to the site of
HIAL for making our efforts in bringing about this change possible with optimum utilisation of the
resources and finance.

**For understanding the infrastructure we are working on in HIAL please visit the links below**

**About the role**:
Purchase Executive will be responsible for vendor management, logistic management, negotiation
and quality assurance of each, and every item needed at HIAL. He will have to have a
foresightedness in understanding the purchases needed during and before the working season as
well as plan the same in timely manner so as to ensure no delay is there in execution of projects in
demand of the items.
She/He is expected to plan in advance a calendar of purchase and manage the supply chain for the
purchases for HIAL and enterprise arm. With research bend of mind, he/she will be contributing
towards R&D in construction field by ensuring well-coordinated purchases and payments.

**Responsibilities**:
1. Analyse and evaluate vendors, supplier bids, tenders, proposals, or quotations.
2. Negotiate prices and delivery conditions and commit to purchases post approval keeping
in mind organisations best interest.
3. Coordinate with contractors, vendors, transporters and all other stakeholders for timely and
good quality product and its delivery.
4. Document and Maintain records of all purchase, vendor lists, dates, and project costs.
5. Handle any kind of disputes and claims that may arise.
6. Work in tandem with highly collaborative multi-discipline teams for their requirements for
timely purchase and availability at site.
7. Assists in research and coordination of materials and products for project specifications.
8. Responsible for QA/QC process adherence for all purchases.
9. Identify, research, and evaluate suppliers that meet the organization's standards of price,
quality, timing, and reliability of supply.
10. Interpret inventory requests, production schedules, purchase requisitions, orders, and
other documents to co-ordinate purchasing activities with the organization's current and
anticipated demand for goods and materials.

11. Monitor the quality and timeliness of materials and goods supplied.
12. Follow-up the status of purchase orders with vendors to ensure timely delivery and
communicate status of orders with internal stake holders.
13. Prepare indents and take ownership of the complete life cycle of the goods and material.
14. Monitor existing stock levels and place orders as needed
15. Coordinate with warehouse staff to ensure proper storage
16. Other duties as assigned.

**Mandatory Background**:
1. Bachelor's Degree or Masters
2. 4 to 5 years of similar experience

**Preferred Educational Background**:
1. Diploma in Procurement & supply chain management
2. Any qualification in supply chain management or logistic management.
3. Understanding and knowledge of vendor management.

**Preferred Work Experience and skills**:
1. 5+ years of relevant work experience.
2. Professionalism in coordinating with team members across multiple disciplines
3. Strong verbal and accounting skills.
4. Very good analytical skills, with the ability to create financial reports and conduct cost
analyses
5. Proven Negotiation skills
6. A keen eye for quality assurance and can appreciate the location challenges.

**Location**: Phyang, Ladakh

**Compensation**: Rs 40 to Rs 50k per month.