Executive Assistant

2 days ago

Faridabad Haryana, India Pee Aar Industries Full time

We are looking for a proactive and detail-oriented professional to work directly with the Managing Partner. The role combines **MIS (data & reporting)** responsibilities with **Executive Assistant (PA)** duties. The person will be responsible for preparing product costings, maintaining raw material databases, building reports for decision-making, and ensuring smooth coordination of daily operations and schedules.

**Key Responsibilities**

**MIS & Data Management**

Prepare and maintain **costing sheets** for all footwear articles (materials, labor, overheads, packaging, transport).

Build and update a **master raw material database** with suppliers, prices, MOQs, and lead times.

Create and manage **Bill of Materials (BOM)** for every product and link to costing.

Track **material stock vs. consumption** and raise alerts for shortages.

Prepare **margin analysis, wastage reports, and profitability reports** (product-wise and customer-wise).

Maintain **price trend trackers** for raw materials to support negotiations.

Perform **scenario costing (“what if”)** analysis for price changes or new product development.

**Executive Assistant Support**

Manage the Managing Partner’s **calendar, schedules, and reminders**.

Prepare daily/weekly task briefings and progress updates.

Follow up with internal teams (production, accounts, sales) to ensure deadlines are met.

Coordinate with suppliers/customers for data collection and documentation.

Maintain an organized **digital filing system** (agreements, quotations, costing sheets, pricing history).

**Skills & Qualifications**

Strong knowledge of **Excel/Google Sheets** (VLOOKUP, Pivot Tables, formulas, dashboards; macros a plus).

Good written and verbal communication in English & Hindi.

Detail-oriented, disciplined, and able to handle confidential information.

Education: Graduate in Commerce, BBA, MBA (or equivalent experience in MIS/Executive roles).

1-3 years of experience in MIS/Executive Assistance preferred; freshers with strong Excel skills can be considered.

**KPIs (Performance Metrics)**

Accuracy and timeliness of costing sheets and reports.

Zero stock shortage surprises due to timely alerts.

Reports and dashboards delivered as per agreed schedule.

Efficient management of Managing Partner’s time (no missed follow-ups or deadlines).

Reduced workload of the Managing Partner on routine data/admin tasks.

**Daily Tasks**

Update article costing sheets if any new inputs/price changes come.

Check raw material stock vs. production plan (highlight shortages).

Maintain and update Managing Partner’s calendar & reminders.

Follow up with accounts, production, and sales teams for daily updates

Summarize day-end progress and pending tasks in a short report.

**Weekly Tasks**

Prepare **weekly MIS report**:
Orders vs. production vs. dispatch.

Material stock vs. requirement.

Customer-wise margin summary.

Update raw material price trends and compare with previous weeks.

Review wastage/variance reports with production team.

Prepare weekly **briefing pack** for the Managing Partner (status of all ongoing matters).

Ensure all key files, documents, and reports are updated and backed up.

Pay: ₹12,000.00 - ₹17,500.00 per month

**Benefits**:

- Provident Fund

Ability to commute/relocate:

- Faridabad, Haryana: Reliably commute or planning to relocate before starting work (preferred)

Work Location: In person

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