Billing Coordinator

About Us:
Groundbreaker. Game changer. Pioneer.

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs - so our clients can better succeed in an ever-changing world.

Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.

Overview:
As a Billing Coordinator, your primary responsibility is to ensure accurate and timely billing processes within the organization. You will play a crucial role in maintaining financial records, coordinating with various departments, and addressing inquiries from clients or internal stakeholders. This position requires attention to detail, organizational skills, and a strong understanding of billing procedures.

**Responsibilities**:

- Billing Process:

- Generate and submit draft invoices to Project Managers accurately and in a timely manner.
- Verify billing data to ensure accuracy and completeness in accordance with specific project contract documentation.
- Review changes with Project Managers as necessary and timely complete and submit changes.
- Compile invoice support and backup documentation required for each invoice.
- Prepare and submit final invoices to Client
- Collaborate with relevant departments to gather necessary information for billing.
- Record Keeping:

- Maintain organized and up-to-date billing records.
- Track and document all billing-related transactions.
- Generate regular reports to provide insights into billing activities.
- Communication:

- Interact with clients to address billing inquiries and resolve discrepancies.
- Work closely with internal teams, including sales, finance, and operations, to obtain necessary information for billing.
- Compliance:

- Ensure adherence to billing policies, procedures, and regulatory requirements.
- Provide support for client audits of project billings.
- Problem Resolution:

- Investigate and resolve billing discrepancies or issues.
- Collaborate with other departments to resolve billing-related challenges.
- Quality Control:

- Conduct regular audits to maintain the accuracy of billing information.
- Implement quality control measures to improve billing processes.
- Reporting:

- Prepare and present regular reports on billing activities to management.
- Analyze billing data to identify trends or areas for improvement.

Qualifications:

- Proven experience in billing, finance, or a related role.
- Proficient Excel skills
- Deadline-driven with the ability to prioritize tasks.
- Strong attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Ability to work collaboratively in a team environment.
- Problem-solving skills and ability to handle complex billing issues.
- Knowledge of relevant laws, regulations, and best practices.
- Exceptionally customer-focused with strong interpersonal skills.
- Adaptability to changes in billing processes or software.

LI-VK1

Disclaimers:
TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.