Admin and Marketing Assistant

3 days ago

Gurgaon, India JMK Research Full time

Looking after various functions of HR, Administration & Accounts that include:

- Complete recruitment cycle - Schedule interviews /joining/induction/confirmation/appraisal/exits
- Attendance and leave regularisation
- Assist for annual tax calculation of employees & salary disbursement
- HR & accounts data filing & maintenance
- Monthly TDS/GST calculation & payments
- Generate domestic/international invoices and track payments
- Accounts payable/receivable management and petty cash account
- Prepare weekly MIS report capturing wire transfers, invoices raised/to be

raised, cheque/cash & credit transactions, bank balance, leave, etc

Calendar & Travel management
- Event planning
- Administration
- Accounts payable/receivable
- Vendor management
- Office management
- Communication liaison
- Report & Database
- Book-keeping &
Technical Skills
- Excellent communication & writing skills
- Well versed with MS Excel (Pivot table, graphic visualisation etc.) and MS PowerPoint

Marketing
- Disburse reports to clients, subscribers & stake holders (every quarter)
- Coordinate timely payments of all company obligations and evaluate

purchase discount terms to maximize savings for the company
- Deemed as the go-to-person regarding any administrative and operations

related query
- Liaison with CA, CS, auditors, banks and external consultants
- ROC compliance, board meetings, AGMs & EGMs
- Travel & logistics for all staff
- Facility management - lease renewal, cost negotiation & general maintenance
- Support staff discipline and management

Calendar Management: Plan, maintain and coordinate intense calendars, schedule meetings, video conferences and conference calls. Coordinate with staff, clients & stakeholders.
- Event & Travel Management: Coordinate logistics for domestic and global events & travel. Organize and arrange travel requests of Managing Directors and other staff. Manage tickets, hotel and cab bookings. Finalise and negotiate contracts. Work closely with event management vendors and plan logistics for the event.
- Read and analyse submissions, letters, agendas, memos and determining significance; route to appropriate personnel in a timely and efficient manner.
- Prepare and organise materials for annual financial audit, MIS, collaborate and present yearly audit data.
- Prepare & arrange for EGMs, AGMs & board meetings.

Maintain project contracts and vendor registrations
- Office property lease renewal
- Screening phone calls, enquiries & handle guests as and when required
- Database management
- Liaison with vendors, bank & CA

**Job Types**: Full-time, Regular / Permanent

Schedule:

- Morning shift

Ability to commute/relocate:

- Gurugram, Gurgaon - 122015, Haryana: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- admin work: 1 year (required)

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