Purchasing Officer

5 days ago

Chennai Tamil Nadu, India Keechery Engineering Co Full time

Project Support and CoordinationStudy the BOQ of the project and understand the support required by the project, design, commercial, costing and planning team.Collaborate with the planning team to discuss and assume responsibilities such as temporary materials, sample arrangements, and local purchases.Track materials according to the support list provided by the planning team, ensuring a close follow-up on customized specific products.Coordinate with the project team to ensure timely and quality material supply for smooth execution of work. Retrieve any remaining materials to the main store after project completion.Monitor the efficient usage of rented materials and coordinate their return once the requirement is over, in collaboration with the project team.Ensure invoice submission and payment requests are made together, and payment requests are entered according to the agreed-upon terms. Ensure payments are made to vendors on the committed date to maintain their satisfaction and continued interest in working with Keechery.Act as a liaison between the project team, planning team, and the suppliers, effectively communicating project requirements, objectives, and updates.Procurement and Inventory ManagementPrepare and implement an effective local purchase planner, optimizing transportation and logistics without compromising cost, timeline, quality, efficiency, and cash flow.Source and evaluate potential suppliers, negotiate contracts, and align procurement with project needs.Develop and maintain a procurement schedule reflecting project milestones.Coordinate with the Project in-charge and stores in-charge to ensure proper storage and effective inventory management.Monitor and track material orders, proactively addressing delays or issues, and providing regular updates.Maintain accurate records of all procurement activities.Documentation and ReportingMonitor stock verification, materials storage, document maintenance, and material wastage, providing necessary guidance and support. Escalate required reports to the planning officer.Collect invoices and delivery challans (DCs) from sites with proper documentation and submit to the accounts teamSettle suspense accounts within 48 hours.Provide daily reports to planning officers, following the prescribed format and including purchase/expenditure details.Work with a clear time-bound plan, checklist, and proper reporting systems to achieve expected results with minimum stress.Take full responsibility for QA and QC functions, including documentation and compliance with standards. Maintain QA and QC documents for materials, along with relevant registers, mail correspondence, and minutes of meetings (MOM).Collect expected macro and micro schedules from Projects team. Any deviations in lead time for procurement to be communicated to projects team and ensure schedule is updatedCollect handing over documents, such as warranty cards, test certificates, and user manuals, and provide them to the design/sales commercial department.

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Schedule:

- Day shift
- Night shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- Procurement: 1 year (required)

Work Location: Remote

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