
Executive Assistant to CEO
6 days ago
**Job Title: Executive Assistant**
**About Company**:
All Time Design is a leading design company dedicated to providing innovative solutions to our clients. We pride ourselves on our commitment to excellence and creativity. As we continue to grow and expand our operations, we are seeking a highly skilled and organized Executive Assistant to support our CEO and oversee all departments.
Executive Assistant / Chief of Staff Role Outline
**Key Responsibilities**:
- Operational Assistance & Team Coordination:
- Work closely with team managers (tech, HR, finance, etc.) to ensure smooth workflow and that all teams align with company goals.
- Monitor performance metrics, identify areas needing improvement, and ensure adherence to deadlines.
- Coordinate between teams and facilitate inter-departmental communication.
- Organize and attend all meetings with you, take detailed meeting minutes, and track action items to ensure timely follow-ups.
- **Reporting & Analysis**:
- Develop and maintain comprehensive dashboards and reports using Excel and other BI tools for easy progress tracking.
- Analyze business data to provide insights and support strategic decision-making.
- Provide clear, concise updates on team performance and project status.
- **Leadership Support**:
- Assist you in setting and achieving personal and business goals.
- Understand business challenges and provide innovative solutions.
- Lead initiatives to improve productivity and streamline processes.
- **Personal Assistance**:
- Help with scheduling, prioritizing tasks, and managing your calendar.
- Assist with personal goals and travel plans.
- **Project Management**:
- Lead special projects as assigned.
- Ensure projects align with the company’s mission and vision.
**Required Qualifications**:
- **Experience & Skills**:
- At least 5 years of experience in an executive assistant or chief of staff role.
- Strong understanding of business operations across multiple functions.
- Advanced proficiency in Excel and other data analysis/reporting tools.
- Exceptional problem-solving and communication skills.
- **Leadership & Adaptability**:
- Proven ability to lead teams and influence without authority.
- Able to adapt quickly to changing priorities and work effectively in a fast-paced environment.
- Exceptional common sense and business acumen.
- **Personal Traits**:
- Self-starter with a proactive attitude.
- Highly organized with great attention to detail.
- Comfortable working directly with top executives and managing sensitive information.
**Job Types**: Full-time, Permanent
Pay: ₹15,000.00 - ₹65,000.00 per month
Supplemental Pay:
- Overtime pay
Ability to commute/relocate:
- Anna Nagar, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (required)
Work Location: In person
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