Personal Assistant

2 days ago

Indore, India Blockseed Full time

What We Want:
This is a Critical Role, where you will be working Directly with the CEO for personal and professional projects. The aim is to make operations around life and work easy by running the executive's routine and daily calendar. You will have great authority and will learn a lot in several departments like sales, coordination, planning, and data analysis along with strategic insights by the virtue of proximity to the executive team however confidentiality, liability, and responsibility will also scale accordingly.

You'd be asked to come to the office for your interview and work if selected, which is Near Vidhya Sagar School, Indore. (deal breaker)

Experience:
Total: 2-5 Years
Preferred Roles: Front Desk Executives, Hotel Executives, Airline Executives, Other Executives
Associated Role: Front Desk Executive/Executive Assistant/Administrative Assistance/Data Entry/Research Specialist
Education: Any Graduate in Any Specialization which requires high aptitude and soft skills.

Experience with Google Suite, Microsoft Office, and social media platforms

Roles and Responsibilities:
Operations
- HR Management
- Routine Management
- Lead Generation
- Bookkeeping

Errands that require confidentiality:

- Personal errands (purchasing gifts, writing letters, organizing events for loved ones/family members online)
- Social Media Management (Facebook, Twitter, etc.)
- Record personal performance data
- Bills/Invoices Management

Project Management:

- Meetings Reporting, and Schedule Management:

- Admin and generating reports
- Call up and organize agenda for the day (will be templated, templates given)
- Schedule Appointments
- Organizing daily data/reports using Microsoft word, excel, and spreadsheets, PowerPoint)
- Inbound and outbound calls for admin functions
- Booking appointments/Flights/Hotels Etc. Planning OKR, Annual Plans, and Budgets

Communication Management
- Strong communication skills, both spoken and written
- Strong interpersonal skills and professional demeanor with High Reliability
- Taking down minutes of meetings
- Creating basic reports (reports on weekly tasks, deliverables, sales)

Inventory Management
- Procurement, Shopping
- Wardrobe and Supplies Management

Administrative Assistance
- File Management (organizing files using Dropbox etc.)
- Research on certain topics for blog posts, newsletters, or others
- Calendar Management

Interview Process:
Round 1: You will have to submit HR intake forms
Round 2: HR Round
Round 3: You will have to fill an elaborate form(jot form)
Round 4: Mettl Test
Round 5: Interview with CEO

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹15,000.00 - ₹25,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Paid sick time
- Paid time off

Schedule:

- Evening shift
- Morning shift
- Rotational shift
- Weekend availability

Supplemental Pay:

- Performance bonus

Application Question(s):

- When can you join us, if selected? (We are looking for immediate Joiners)
- While you'd be working for 5 days a week. You'd be asked to work on one of the weekends. Mostly Saturday as CEO is free to guide you then, is that alright for you?
- Are you willing to work from 10AM to 7 PM?
- Are you comfortable working on Personal Errands of our CEO? (Refer JD for better understanding)
- What's your current Location?
- Are you willing to relocate if You're not in the same city as the work location? In how much time?

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