Billing & Dispatch Coordinator

4 days ago


Malumichampatti Coimbatore Tamil Nadu, India HYDRO PRESS INDUSTRIES Full time

**Billing & Dispatch Coordinator**

**Hydro Press Industries**, a leading manufacturer of filter press machines, is expanding its operations and is currently seeking a **Dispatch Coordinator** to oversee and manage the dispatch process.

**Primary Responsibilities**:

- Responsible for the preparation of export documentation. Such as Invoice, Packing List, Bill of Lading, and Certificate of Origin - in coordination with the export consultant to ensure accuracy and compliance.
- Familiarity with DGFT regulations, e-Way Bill, ICEGATE portal, and shipping line documentation will be an added advantage
- Prepare E-Way Bills and commercial invoices in compliance with the sale order.
- Verify customer purchase orders, delivery challans, and dispatch documents before billing.
- Ensure taxes (GST, TDS, etc.) and pricing are correctly applied as per norms.
- Maintain records of all invoices, credit / debit notes, and other billing-related documentation.
- Manage end-to-end order processing by preparing Proforma Invoices, confirming orders with Marketing, generating sales and work orders, and coordinating daily with Production, Stores, Purchase, and Marketing teams to ensure smooth execution.

**Secondary responsibility**:

- Coordinate with the accounts / finance team for payment status, credit limits, and reconciliation.
- Handle invoice corrections, reprints, and amendments when needed.
- Update billing data in ERP or accounting software (e.g., Tally, Software).
- Coordinate with production and stores for readiness and availability of materials.
- Prepare dispatch documents like packing list, test certificate, product manual, invoice, E-Way Bill, transport receipt, gate pass, and delivery challan.
- Schedule and monitor dispatches through transporters or logistics partners.
- Track shipments and ensure on-time delivery to customers.
- Communicate with clients regarding dispatch updates, delays, and delivery confirmations.
- Maintain dispatch logs and documentation for audit and reference.
- Ensure compliance with statutory and company-specific documentation for shipping and invoicing.
- Liaise with the sales team for priority orders and dispatch instructions.

**Requirements**:

- Male / FemaleGraduates with 8-10 years of experience in dispatch coordination within a manufacturing environment are preferred.
- Proficiency in multiple languages is a plus, with preference given to Hindi.
- Maintain a soft and professional approach when communicating with the operations team and customers to resolve any project-related clarifications.

**Location: Malumichampatti, Coimbatore**
**Industry: Special Purpose Machinery Manufacturing**

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Food provided
- Leave encashment
- Paid sick time
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- Billing & Dispatch Coordination: 6 years (required)

Work Location: In person


  • Billing Packing

    2 days ago


    Coimbatore, Tamil Nadu, India Nvron Life Science Full time

    **Key Responsibilities Inventory Management**: Track and manage stock levels to ensure adequate supplies are on hand. Coordinate with warehouse staff to monitor incoming and outgoing inventory. Conduct regular stock checks to maintain inventory accuracy and support reordering. **Invoicing and Stock Verification**: Prepare accurate invoices based on customer...

  • Billing Executive

    4 days ago


    Coimbatore, Tamil Nadu, India AROMA BAKERY Full time

    **Roles and Responsibilities** - Generating accurate invoices for the dispatched products, detailing quantities, prices and any applicable taxes - Cross checking orders with the products dispatched to ensure accuracy in billing - collaborating with the dispatch team to obtain accurate information on the product dispatches and delivery...


  • Coimbatore, India Kpower Full time

    Urgent opening for Dispatch Coordinator- Solar company with Good salary Gender Preference: Male Candidates Preferred Location: Local candidates preferred from Hopes / Singanallur, Coimbatore Experience Required: Prior experience in Electrical / Electronics Manufacturing Company in Warehouse / Store / Dispatch Handling is a must. Experience in Logistics...

  • Billing Coordinator

    1 week ago


    Coimbatore, Tamil Nadu, India Coffee Tea & More Full time

    **Company - Coffee Tea & More** - As a billing coordinator, you will be responsible for overseeing the billing process within our company. - Role will involve maintaining billing records, communicating with clients regarding billing inquiries, and assisting with financial reporting. - Assist with month-end and year-end financial closing activities, including...

  • Dispatch Executive

    17 hours ago


    Coimbatore, Tamil Nadu, India Finotive Solutions Full time ₹ 1,44,000 - ₹ 1,80,000 per year

    Responsibilities:Plan, schedule, and oversee dispatch activities for both domestic and export orders.Prepare and verify dispatch documents such as invoices, packing lists, delivery challans, e-way bills, shipping bills, and export documentation.Coordinate with logistics partners, transporters, and freight forwarders to ensure timely deliveries.Monitor stock...

  • Dispatch Executive

    6 days ago


    Coimbatore, Tamil Nadu, India Aguaclan Water Purifiers Full time ₹ 3,50,000 - ₹ 7,00,000 per year

    Responsibilities:* Coordinate with sales team on order fulfillment* Ensure timely delivery of products* Prepare dispatch plans and schedules* Create e way bills and delivery challans* Manage dispatch operationsAnnual bonusProvident fundEmployee state insuranceReferral bonusGratuity

  • Engineer - Dispatch

    12 hours ago


    Coimbatore, Tamil Nadu, India Bull Machines Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Role & responsibilitiesPlan and oversee daily dispatch operations to meet customer delivery schedules.Coordinate with production, warehouse, and logistics teams for smooth material flow.Ensure proper documentation (invoice, packing list, delivery challan, e-way bills).Monitor loading/unloading activities and verify material as per dispatch orders.Track...

  • Dispatch Incharge

    23 hours ago


    Neelambur, Coimbatore, Tamil Nadu, India Periyasamy Industriess Full time

    **Roles & Responsibilities**: - Assign workloads & shift schedules to team members as per dispatch plan. - Prepare, follow and close quality & dispatch documents which helps for hassle free dispatch. - Coordinate with admin and stores team to make invoices, e-way bills and DCs. - Coordinate & arrange transportation to move and receive components from...

  • Scm Coordinator

    1 week ago


    Coimbatore, Tamil Nadu, India Walkaroo International Full time

    Minimum Required Experience : 0 years Full Time **Skills**: Negotiation Skills Microsoft Excel Basic SAP Description Responsible for: - Arranging vehicle - Billing - Coordinating with central team for orders - Manpower handling at Dispatch - Maintaining internal storage and stock - Sales target achievements


  • Ganapathy, Coimbatore, Tamil Nadu, India Teutonic Engineering Full time

    **Job Title**: Accountant & Billing Executive **Location**: Kallapalayam, Coimbatore **Department**: Accounts & Finance **Reporting To**: Accounts Manager / Management **Key Responsibilities:Accounting Duties**: - Maintain day-to-day accounting entries (Sales, Purchase, Bank, Cash, Journal) - Reconcile bank statements, vendor ledgers, and customer...