Purchase Executive
2 weeks ago
Job Title: Purchase Assistant
Location: [Location]
Department: Purchasing
Reports To: Purchasing Manager / Procurement Manager
Job Summary:
The Purchase Assistant supports the purchasing department by handling administrative tasks, managing purchase orders, and maintaining relationships with suppliers. The role involves ensuring that all procurement activities align with company policies and procedures, and that products and services are acquired efficiently and cost-effectively.
Key Responsibilities:
Order Processing:
Assist in the creation and processing of purchase orders.
Track and follow up on orders to ensure timely delivery.
Resolve any issues or discrepancies related to purchase orders.
Supplier Management:
Communicate with suppliers to obtain quotes, negotiate terms, and resolve any issues.
Maintain accurate records of supplier information and interactions.
Inventory Management:
Monitor inventory levels and assist in stock replenishment.
Prepare reports on inventory status and procurement activities.
Documentation and Record Keeping:
Maintain organized and up-to-date records of all purchase transactions.
Ensure compliance with company policies and regulatory requirements.
Administrative Support:
Prepare and distribute purchase-related documentation, such as contracts and invoices.
Assist in managing procurement budgets and expense reports.
Market Research:
Conduct market research to identify potential new suppliers and assess market trends.
Provide recommendations for cost savings and process improvements.
Team Collaboration:
Work closely with other departments, such as Finance, Warehouse, and Production, to coordinate purchasing activities.
Assist in preparing reports and presentations for management as needed.
Qualifications:
Education: High school diploma or equivalent; a degree in Business Administration, Supply Chain Management, or a related field is a plus.
Experience: Previous experience in purchasing, procurement, or a related administrative role is preferred.
**Skills**:Strong organizational and time-management skills.
Excellent communication and negotiation abilities.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Familiarity with procurement software or ERP systems is an advantage.
Attention to detail and accuracy.
Personal Attributes:
Ability to work independently and as part of a team.
Proactive and solution-oriented with a strong work ethic.
Adaptable and able to manage multiple tasks simultaneously.
Working Conditions:
Full-time position, with standard office hours [or specify if different].
Occasional travel to supplier sites or company facilities may be required.
Application Process:
Work Location: In person
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