Office Assistant

2 weeks ago

Park Street Kolkata West Bengal, India J R Laddha Financial Services Pvt Ltd Full time

**Job Description: Office Assistant**

**Position**: Office Assistant-1
**Location**: Kolkata
**Reports to**: Senior Manager
- Operations

**Job Type**: Full-time

**Job Summary**:
The Office Assistant is responsible for providing administrative support to ensure efficient operation of the office. This role involves assisting with clerical tasks, maintaining records, managing office supplies, and ensuring a well-organized workspace by supporting Admin Manager.

**Key Responsibilities**:

- **Administrative Support**:

- Distribute and manage incoming and outgoing mail and courier packages.
- Maintain and update office records, documents, and databases.
- **Office Organization**:

- Ensure office areas (meeting rooms, kitchen, etc.) are clean, organized, and well-stocked with supplies.
- Monitor and replenish office supplies like stationery, cleaning materials, and other essentials.
- Coordinate maintenance requests for office equipment (printers, copiers, etc.).
- **Clerical Duties**:

- Prepare and organize documents, reports, and spreadsheets as needed.
- Assist in scheduling meetings, organizing appointments, and maintaining office calendars.
- Support in photocopying, scanning, and data entry tasks.
- **Support to Team Members**:

- Assist office staff with travel arrangements, hotel bookings, and itineraries.
- Manage the inventory of office assets and ensure their proper functioning.
- Assist HR, accounting, and other departments with ad-hoc requests.
- **Customer Service**:

- Greet and assist visitors, directing them to appropriate staff or meeting rooms.
- Address any queries from staff or external stakeholders courteously and professionally.
- Support in organizing office events, meetings, and small functions.
- **Document Management**:

- Handle sensitive and confidential information in accordance with office policies.
- Assist in maintaining physical and digital filing systems for easy access.

**Qualifications and Skills**:

- **Education**: Graduation from any stream.
- **Experience**: Previous experience in an administrative or office assistant role is preferred.
- **Technical Skills**: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Tally, Outlook).
- **Communication**: Excellent verbal and written communication skills.
- **Organizational Skills**: Strong multitasking abilities, with a keen attention to detail.
- **Interpersonal Skills**: A team player with the ability to work independently when needed.
- **Problem-Solving**: Ability to troubleshoot issues and find efficient solutions.

**Work Environment**:
This is a desk-based role requiring frequent computer use. The office assistant may be required to move around the office, deliver materials to staff, or assist with setting up meetings.

**Salary and Benefits**:

- 8,000/- to 10,000/- Monthly with PF and ESIC.

**Job Types**: Full-time, Permanent

Pay: Up to ₹10,000.00 per month

**Benefits**:

- Provident Fund

**Education**:

- Bachelor's (required)

**Experience**:

- Microsoft Office: 1 year (required)
- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (required)

Work Location: In person

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