Office Administrator

2 days ago

Kochi Kerala, India BEAT Educations Full time

**Administrative Duties**:

- **Scheduling**: Arranging appointments, meetings, and conferences, and managing calendars for executives or teams.
- **Record-Keeping**: Maintaining accurate records, databases, and filing systems, ensuring information is easily accessible when needed.
- **Ordering Supplies**: Procuring office supplies, equipment, and managing inventory to ensure adequate stock levels.
- **Document Preparation**: Drafting, editing, and formatting documents such as memos, reports, and presentations.
- **Handling Mail**: Sorting incoming mail and distributing it appropriately, as well as preparing outgoing mail.

**Facilities Management**:

- **Office Maintenance**: Coordinating repairs and maintenance for office facilities, ensuring a safe and comfortable working environment.
- **Security**: Implementing security measures such as access controls and monitoring systems to safeguard company assets and personnel.

**Finance and Budgeting**:

- **Expense Management**: Tracking expenses, processing invoices, and reconciling accounts payable and receivable.
- **Budget Assistance**: Assisting with budget planning and monitoring expenses to ensure adherence to financial targets.

**Human Resources Support**:

- **Employee Onboarding**: Facilitating the onboarding process for new hires, including paperwork, orientation, and training logistics.
- **HR Documentation**: Maintaining employee records, updating personnel files, and ensuring compliance with relevant regulations.

**IT Support**:

- **Basic IT Assistance**: Providing basic technical support such as troubleshooting hardware and software issues, and liaising with IT professionals for more complex problems.

**Communication and Coordination**:

- **Team Liaison**: Serving as a liaison between different departments or teams, facilitating effective communication and collaboration.
- **Meeting Coordination**: Organizing meetings, preparing agendas, and distributing minutes to ensure everyone is informed and aligned.
- **Client Interaction**: Interacting with clients or external stakeholders, handling inquiries, and providing assistance as needed.

**Problem Solving and Adaptability**:

- **Issue Resolution**: Addressing day-to-day challenges that arise in the office environment, finding solutions promptly and effectively.
- **Adaptability**: Being flexible and adaptable to changing priorities and tasks, while maintaining a high level of professionalism and efficiency.

Overall, the role of an office administrator is multifaceted, requiring strong organizational, communication, and problem-solving skills to keep the office running smoothly and support the needs of both internal and external stakeholders.

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹10,000.00 - ₹12,000.00 per month

**Experience**:

- Microsoft Office: 1 year (required)
- total work: 1 year (preferred)

Work Location: In person

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