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Back Office Executive

2 weeks ago

Jalandhar Punjab, India FAIRDEAL ENTERPRISES Full time

**Position Overview**:
**Key Responsibilities**:
**1. Data Entry and Management**:

- Accurately enter and update data in electronic databases and spreadsheets.
- Maintain and organise large volumes of data, ensuring data integrity and confidentiality.

**2. Document Handling**:

- Prepare, format, and edit various documents such as reports, letters, and memos.
- Organise and file documents both electronically and in physical records.

**3. Communication**:

- Draft routine correspondence and assist in creating reports and presentations.

**4. Record Keeping**:

- Maintain and update records, including employee records, financial transactions, and inventory.
- Generate and distribute reports as required.

**5. Administrative Support**:

- Assist in scheduling appointments, meetings, and managing calendars for team members.
- Coordinate with other departments and external partners as needed.

**6. Inventory Management**:

- Keep track of office supplies and equipment, reorder when necessary, and maintain inventory records.

**7. Quality Control**:

- Review and check documents and data for accuracy and completeness.
- Assist in quality control processes to ensure compliance with company standards.

**8. Database Maintenance**:

- Regularly update and maintain customer, vendor, or product databases.
- Generate reports and perform data analysis as required.

**9. Compliance and Documentation**:

- Assist in maintaining compliance with company policies and procedures.
- Prepare and organise documentation for audits and inspections.

**10. Problem Resolution**:

- Address and resolve issues related to data discrepancies, document errors, or administrative challenges.
- Escalate complex issues to the appropriate department.

**Qualifications**:

- Bachelor's degree (Master's degree preferred).
- Proven experience in a back office or administrative role.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent data entry and typing skills with high accuracy.
- Strong organisational and multitasking abilities.
- Attention to detail and a commitment to maintaining data integrity.
- Effective communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Knowledge of office equipment and basic troubleshooting skills.

**Shift**:
6 days working

14:00 - 23:00 (Monday to Friday)

09:00 - 18:00 (Saturday)

Sunday Fixed Off

Leave Policy.

**Job Types**: Full-time, Permanent

Schedule:

- UK shift