
Back Office Executive
2 weeks ago
**Position Overview**:
**Key Responsibilities**:
**1. Data Entry and Management**:
- Accurately enter and update data in electronic databases and spreadsheets.
- Maintain and organise large volumes of data, ensuring data integrity and confidentiality.
**2. Document Handling**:
- Prepare, format, and edit various documents such as reports, letters, and memos.
- Organise and file documents both electronically and in physical records.
**3. Communication**:
- Draft routine correspondence and assist in creating reports and presentations.
**4. Record Keeping**:
- Maintain and update records, including employee records, financial transactions, and inventory.
- Generate and distribute reports as required.
**5. Administrative Support**:
- Assist in scheduling appointments, meetings, and managing calendars for team members.
- Coordinate with other departments and external partners as needed.
**6. Inventory Management**:
- Keep track of office supplies and equipment, reorder when necessary, and maintain inventory records.
**7. Quality Control**:
- Review and check documents and data for accuracy and completeness.
- Assist in quality control processes to ensure compliance with company standards.
**8. Database Maintenance**:
- Regularly update and maintain customer, vendor, or product databases.
- Generate reports and perform data analysis as required.
**9. Compliance and Documentation**:
- Assist in maintaining compliance with company policies and procedures.
- Prepare and organise documentation for audits and inspections.
**10. Problem Resolution**:
- Address and resolve issues related to data discrepancies, document errors, or administrative challenges.
- Escalate complex issues to the appropriate department.
**Qualifications**:
- Bachelor's degree (Master's degree preferred).
- Proven experience in a back office or administrative role.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent data entry and typing skills with high accuracy.
- Strong organisational and multitasking abilities.
- Attention to detail and a commitment to maintaining data integrity.
- Effective communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Knowledge of office equipment and basic troubleshooting skills.
**Shift**:
6 days working
14:00 - 23:00 (Monday to Friday)
09:00 - 18:00 (Saturday)
Sunday Fixed Off
Leave Policy.
**Job Types**: Full-time, Permanent
Schedule:
- UK shift
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