Administration Officer

5 days ago

Chengalpattu Chennai Tamil Nadu, India Aravind ceramics Industries ltd. - Anuj Tiles Full time

**Job Title**: Administrative Officer
**Department**: Administration
**Location**: Uthiramerur
**Reports To**: Factory Manager / General Manager

**Job Summary**:
**Key Responsibilities:1. Office Administration**:

- Oversee daily administrative operations in the factory.
- Manage office supplies, equipment, and facilities to ensure seamless functioning.

**2. Staff Coordination**:

- Supervise and coordinate support staff, including clerks, cleaners, and security personnel.
- Maintain attendance records and assist in scheduling shifts for factory staff.
- Act as a point of contact between factory staff and management for administrative issues.

**3. Record Keeping and Documentation**:

- Maintain accurate records of factory operations, including employee files, production data, and vendor contracts.
- Prepare and submit administrative reports, including expense reports and operational summaries.
- Ensure proper filing and documentation for audit and compliance purposes.

**4. Compliance and Legal Requirements**:

- Ensure that the factory complies with local laws and regulations, including labor laws and safety standards.
- Assist in obtaining and renewing necessary permits and licenses for factory operations.
- Maintain health and safety records in coordination with the safety officer.

**5. Vendor and Supplier Management**:

- Coordinate with suppliers and vendors for procurement of office and factory supplies.
- Maintain records of purchase orders, invoices, and payments.
- Negotiate with vendors to ensure cost-effectiveness and timely delivery.

**6. Facility Management**:

- Oversee the maintenance of factory infrastructure, including offices, restrooms, and common areas.
- Arrange for repairs and maintenance of office equipment and machinery as needed.
- Monitor utility usage and manage related expenses.

**7. Support for Factory Operations**:

- Assist the production and logistics teams with administrative support, such as maintaining production schedules or inventory records.
- Ensure effective communication and coordination between factory departments.

**Key Skills**:

- Excellent organizational and multitasking skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and other administrative tools.
- Knowledge of compliance and regulatory requirements related to factories.
- Problem-solving skills and attention to detail.

**Personal Attributes**:

- Proactive and able to work independently.
- Dependable and trustworthy, with a high degree of professionalism.
- Adaptable to dynamic work environments and capable of handling pressure.
- Team player with a positive attitude.

**Working Conditions**:

- Work is primarily office-based within the factory premises.
- May require occasional travel to company offices or external vendors.
- Flexible working hours may be necessary to meet factory operational needs.

Pay: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Food provided
- Health insurance
- Internet reimbursement
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Chengalpattu, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Diploma (preferred)

**Experience**:

- total work: 1 year (preferred)

**Location**:

- Chengalpattu, Chennai, Tamil Nadu (preferred)

Work Location: In person

**Speak with the employer**
+91 9841722283

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