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Office Assistant

3 weeks ago

Delhi Delhi, India International Union for Conservation of Nature Full time

Vacancy #:
- 7142- Unit:
- India Corporate- Organisation:
- International Union for Conservation of Nature (IUCN)- Location:
- India Country Office, New Delhi, India- Country office, New Delhi- Reporting to:
- Finance and Administration Officer- Work percentage:
- 100%- Grade:
- O- Expected start date:
- 20 January 2025- Type of contract:
- Fixed-term (11 months with possibility of renewal)- Closing date:
- 15 January 2025 BACKGROUND

Country Rep is on board effective Nov, 2022. Hence the change.

IUCN is a Membership Union uniquely composed of both government and civil society organizations. It provides public, private and non-governmental organizations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together. IUCN India’s programs support sustainable natural resource management initiatives of Members and Partners.

Reporting to the Finance & Administration Officer, the incumbent will be responsible for providing assistance to maintain the smooth functioning of the Office.

DUTIES AND RESPONSIBILITIES

Under the overall supervision and guidance of the Finance and Administration Officer, the Office Assistant shall provide administrative support to all India staff and perform the following responsibilities, among others:

- Maintain inventories of fixed assets and consumable items in the office;
- Deliver and distribute mails and messages within or outside the office and maintain a record of all incoming and outgoing communications;
- Support staff with copying and scanning needs; operate photocopy machine, scanner, fax and ensure proper maintenance;
- Provide assistance with all filing and archiving requirements in the office, including document retrieval whenever the need arises (such as audits);
- Maintain the existing filing system, in hard copy as well as computerized form as appropriate - maintain an updated files list that includes archived as well as current files;
- Facilitate hospitality services for office staff/guests and ensure office premises and equipment are cleaned and maintained on daily basis;
- Assist with basic security during office working hours. This includes reminding staff of potential threat or danger and talking care of all IUCN India Office properties and assets;
- Maintain all electrical equipment and make sure that every item is functioning properly and submit for timely servicing/repair as required;
- Ensure the availability of toiletries and cleaning materials in common areas at all times;
- Ensure that office computers, printers, tables, chairs, doors, windows, glasses and kitchen area and rest rooms are properly cleaned;
- Ensure the availability and record of all consumables and refreshments for meetings;
- Ensure all plants in office are maintained properly;
- Provide relevant support in meetings and workshops, as necessary;
- Perform other duties as may be assigned

REQUIREMENTS
- Competencies:

- Attention to detail is required
- High level of personal integrity, reliability and confidentiality

**Education**:

- Basic education (high school diploma or equivalent).

**Experience**:

- Have overall experience of 1 year of experience in a similar position.

Languages/Other:

- Excellent written and verbal communication skills in Hindi is required.

SALARY

The minimum gross annual salary for this position is INR 326'996. While this is an indicative amount effective as of the current date, changes may occur as per IUCN's compensation practices without prior notice. The same applies to other organisations hosted by IUCN.

APPLICATIONS

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

**_About IUCN_**
- IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together._
- _
- Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards._
- _
- IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development._
- _
- Working with many partners and supporters