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Executive Assistant to Dual Vps

2 weeks ago

Haryana, India Ciena Full time

**Ciena is committed to our people-first philosophy. Our teams enjoy a culture focused on prioritizing a personalized and flexible work environment that empowers an individual’s passions, growth, wellbeing and belonging. We’re a technology company that leads with our humanity—driving our business priorities alongside meaningful social, community, and societal impact.**

**Why Ciena**:

- We are big proponents of **life-work integration** and provide the flexibility and tools to make it a reality with remote work and potentially, part-time work.
- We believe an **inclusive, diverse and barrier-free** work environment makes for empowered and committed employees.
- We recognize the importance of **well-being** and offer programs and benefits to support and sustain the mental and physical health of our employees and their families and also offer a variety of paid family leave programs.
- We are committed to **employee development**, offering tuition reimbursement and a variety of in-house learning and mentorship opportunities.
- We know that **financial security** is important. We offer competitive salaries and incentive programs, RSU’s (job level specific) and an employee share option purchase program.
- We realize **time away** to recharge is non-negotiable. We offer flexible paid time off
- Great work deserves **recognition. **We have a robust recognition program, with ongoing and enhanced awards for exemplary performance.

**How You Will Contribute**:
Support the administrative needs of 2x Executives; **VP Global Business Operations** & **VP Business Operations, International.**
- Advanced Outlook Experience ESSENTIAL - No training will be given.
- PC proficiency & MS Office suite (Word, PowerPoint, Excel)
- Strong verbal and written communication skills
- Capable of handling international and multicultural environment
- Capable of understanding and managing global time zone
- When booking travel itineraries is sensitive to the quickest route, conscious of minimizing layovers and understands minimum connection times needed.
- Capable of handling confidential documents and conversations in a professional manner
- Excellent organization skills/detail oriented
- Ability to prioritize and reprioritize throughout the day and use good judgement / own initiative
- Quickly understands and adapts to executive’s requirements and preferences
- Ability to work with mínimal supervision
- Fully independently and be 1 step ahead

**Responsibilities**
- Advanced Outlook Experience ESSENTIAL - No training will be given.
- PC proficiency & MS Office suite (Word, PowerPoint, Excel)
- Strong verbal and written communication skills
- Capable of handling international and multicultural environment
- Capable of understanding and managing global time zone
- When booking travel itineraries is sensitive to the quickest route, conscious of minimizing layovers and understands minimum connection times needed.
- Capable of handling confidential documents and conversations in a professional manner
- Excellent organization skills/detail oriented
- Ability to prioritize and reprioritize throughout the day and use good judgement / own initiative
- Quickly understands and adapts to executive’s requirements and preferences
- Ability to work with mínimal supervision
- Fully independently and be 1 step ahead

**What Does Ciena Expect of You?**
- ** Initiative -** You’re a self-starter who works with limited direction and is committed to delivering against aggressive deadlines.
- ** Agility **- You are readily able to make key decisions and manage competing and ever-changing account priorities and are largely driven by the software development process.
- ** Communication expertise** - you have the ability to influence and tailor your message and ideas to the audience to ensure understanding and consensus.
- The flexibility to **work independently** and as **part of a broader team** - you thrive in a multi-disciplinary team environment, but are comfortable working independently as required.
- ** Relationship builder** - With an ability to influence, you’re able to get work done through others.
- ** A commitment to innovation **- you keep abreast of the market and competitive developments and are always keen to formulate new ideas and problem-solving.

**Education / Experience**
- Degree preferred.
- 3 - 5 years as EA / Executive Assistant to BUSY executive is essential.

**DESIRED CHARACTERISTICS**:

- Organized / efficient
- Accountable
- Flexible
- Time urgent
- Responsive
- Assertive
- Representative
- Comfortable asking questions
- Comfortable to work in a multicultural and international environment
- Fulltime

**Job Location**:Gurgaon

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**At Ciena, we are committed to building and fostering an environment in which our employees feel respected, valued, and heard. Ciena values the diversity of its workforce and respec