Executive Assistant to Dual Vps

Ciena is committed to our people-first philosophy. Our teams enjoy a culture focused on prioritizing a personalized and flexible work environment that empowers an individual’s passions, growth, wellbeing and belonging. We’re a technology company that leads with our humanity—driving our business priorities alongside meaningful social, community, and societal impact.

Why Ciena:

- We are big proponents of life-work integration and provide the flexibility and tools to make it a reality with remote work and potentially, part-time work.
- We believe an inclusive, diverse and barrier-free work environment makes for empowered and committed employees.
- We recognize the importance of well-being and offer programs and benefits to support and sustain the mental and physical health of our employees and their families and also offer a variety of paid family leave programs.
- We are committed to employee development, offering tuition reimbursement and a variety of in-house learning and mentorship opportunities.
- We know that financial security is important. We offer competitive salaries and incentive programs, RSU’s (job level specific) and an employee share option purchase program.
- We realize time away to recharge is non-negotiable. We offer flexible paid time off
- Great work deserves recognition. We have a robust recognition program, with ongoing and enhanced awards for exemplary performance.

How You Will Contribute:
Support the administrative needs of 2x Executives; VP Global Business Operations & VP Business Operations, International.
- Advanced Outlook Experience ESSENTIAL - No training will be given.
- PC proficiency & MS Office suite (Word, PowerPoint, Excel)
- Strong verbal and written communication skills
- Capable of handling international and multicultural environment
- Capable of understanding and managing global time zone
- When booking travel itineraries is sensitive to the quickest route, conscious of minimizing layovers and understands minimum connection times needed.
- Capable of handling confidential documents and conversations in a professional manner
- Excellent organization skills/detail oriented
- Ability to prioritize and reprioritize throughout the day and use good judgement / own initiative
- Quickly understands and adapts to executive’s requirements and preferences
- Ability to work with mínimal supervision
- Fully independently and be 1 step ahead

**Responsibilities**:

- Advanced Outlook Experience ESSENTIAL - No training will be given.
- PC proficiency & MS Office suite (Word, PowerPoint, Excel)
- Strong verbal and written communication skills
- Capable of handling international and multicultural environment
- Capable of understanding and managing global time zone
- When booking travel itineraries is sensitive to the quickest route, conscious of minimizing layovers and understands minimum connection times needed.
- Capable of handling confidential documents and conversations in a professional manner
- Excellent organization skills/detail oriented
- Ability to prioritize and reprioritize throughout the day and use good judgement / own initiative
- Quickly understands and adapts to executive’s requirements and preferences
- Ability to work with mínimal supervision
- Fully independently and be 1 step ahead

What Does Ciena Expect of You?
- Initiative - You’re a self-starter who works with limited direction and is committed to delivering against aggressive deadlines.
- Agility - You are readily able to make key decisions and manage competing and ever-changing account priorities and are largely driven by the software development process.
- Communication expertise - you have the ability to influence and tailor your message and ideas to the audience to ensure understanding and consensus.
- The flexibility to work independently and as part of a broader team - you thrive in a multi-disciplinary team environment, but are comfortable working independently as required.
- Relationship builder - With an ability to influence, you’re able to get work done through others.
- A commitment to innovation - you keep abreast of the market and competitive developments and are always keen to formulate new ideas and problem-solving.

Education / Experience
- Degree preferred.
- 3 - 5 years as EA / Executive Assistant to BUSY executive is essential.

DESIRED CHARACTERISTICS:

- Organized / efficient
- Accountable
- Flexible
- Time urgent
- Responsive
- Assertive
- Representative
- Comfortable asking questions
- Comfortable to work in a multicultural and international environment
- Fulltime

Job Location: Gurgaon

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At Ciena, we are committed to building and fostering an environment in which our employees feel respected, valued, and heard. Ciena values the diversity of its workforce and respects its employees as individuals. We do not tolerate any form of discrimination.

Ciena is an Equal Opport