Executive Assistant

5 days ago

Surat, India RCK Enterprise Pvt. Ltd Full time

**Job Description**:
Executive assistant for two MDs with assistance in administration

Trilingual speaking skills: English, Hindi and Gujarati

Required skills: Critical thinking, confidentiality in handling, presence of mind and mindful execution.

**Responsibilities**:

- Prepare and manage correspondence, reports and documents
- Coordinate daily calendars
- Plan appointments and events
- Organise and co-ordinate meetings, conferences and travel arrangements
- Maintain schedules and calendars
- Arrange and confirm appointments
- Organise internal and external events
- Handling incoming mail and other material
- Set up and maintain filing systems
- Set up work procedures
- Maintain the database
- Communicate effectively to answer inquiries and provide information
- Liaison with internal and external contacts
- Professional and reliable first point of contact
- Setting up of teams and zoom connections as well as in person meetings
- Daily updates to MD regarding pending/outstanding issues
- The role is confidential and the person must be able to exercise judgement in meetings, correspondence.
- Act as the point of contact between executives and employees/clients
- Facilitate internal communication (e.g. distribute information) and follow up on the to-do lists
- Flexibility and efficiency in managing calendar appointments, travel schedules, logistics as well as the ability to troubleshoot and take on ad-hoc special projects as and when required.
- Communication across teams/departments, preparing for meetings and follow-up on internal matters will also form part of the day-to-day work profile.
- Accurately tracks expenses by managing credit cards, bills and receipts. Process and submit receipts accurately and on schedule.
- Submit Timesheets on schedule.

**Skills and Qualifications**:

- Primary degree and relevant qualifications.
- 1 - 2 years experience an Executive Assistant
- Highly motivated and proactive with the ability to work independently and in a team
- A flexible and reliable working attitude required dependent on Managing Directors needs, even outside of working hours
- Attention to detail is essential along with logical thinking and problem solving skills
- Strong technical competency, especially working proficiency of Microsoft office 365(Word, PowerPoint,Excel)
- High level of integrity and experience in handling confidential information is a must.

**Salary**: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Internet reimbursement

Schedule:

- Day shift

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Surat - 395007, Gujarat: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

**Speak with the employer**
+91 8000400081

  • Executive Assistant

    2 weeks ago

    Surat, Gujarat, India Doors & Decors Full time ₹ 2,00,000 - ₹ 3,00,000 per year

    Job OverviewWe are looking for a proactive and detail-oriented Executive Assistant to support the management team at Gramnet Industries. The ideal candidate will assist in research, execution of micro-tasks, coordination of day-to-day activities, and overall general management within the organization.Key ResponsibilitiesAssist management in research and data...

  • Executive Assistant

    2 weeks ago

    Surat, Gujarat, India Mital Jewels Full time ₹ 3,60,000 - ₹ 5,04,000 per year

    Job Summary:The Executive Assistant (EA) provides high-level administrative support to senior executives, managing schedules, communications, and confidential information with discretion and professionalism. The EA ensures seamless day-to-day operations.Key Responsibilities:Manage executive calendars, schedule meetings, and coordinate appointmentsHandle...

  • Executive Assistant to CEO

    4 days ago

    Surat, India Talenthunt 4U Full time

    **WE ARE LOOKING FOR EXECUTIVE ASSISTANT (FEMALE PREFER)** **Executive Assistant Responsibilities** Feel free to get more specific in your job responsibilities, but the following are some of the most common executive assistant responsibilities: - Manage scheduling for company executive(s) - Draft, review and send communications on behalf of company...

  • Executive Assistant

    2 weeks ago

    Surat, India Beacon Insurance Brokers Full time

    **Executive Assistant.**: **Education **:MBA**: **Minimum Experience **:0-2 Years**: **Skills Required **:Communication, Data Analysis and Presentation**: **Location **:Surat, Baroda**: **Job Description**: - Scheduling, organizing and participating in company meetings and making MOM. - Research on various Insurance/Reinsurance related topic. - Assisting...

  • Executive Assistant

    1 hour ago

    Surat, India Bizzhype HR Full time

    1- Maintain the director’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. 2- Represent the executive by attending meetings in the executive’s absence; speaking for the executive. 3- Maintain client’s confidence and protects operations by keeping information confidential. Excellent follow-up skills...

  • Executive Assistant to Director

    5 days ago

    Surat, Gujarat, India Jay Air Systems Pvt Ltd Full time ₹ 2,40,000 - ₹ 12,00,000 per year

    Job Title: Executive Assistant to DirectorCompany: Jay Air System Private LimitedLocation: City, State or RemoteJob Type: Full-TimeReports To: Director – JayAir System Pvt. Ltd.Company OverviewJayAir System Private Limited is a leading provider of HVAC (Heating, Ventilation, and Air Conditioning) solutions, committed to delivering high-quality,...

  • Hiring For Executive Assistant

    5 days ago

    Surat, India Recruation Placement Consultancy Full time

    Hiring for 6 Executive Assistant Jobs in Surat, with minimum 3 Years Experience,Required Educational Qualification is : /PGDM with Good knowledge in MS Office, Data Management, Communication etc. Experience 3 - 5 Years No. of Openings 6 Education M.B.A/PGDM Role Executive Assistant Industry Type Furniture and Furnishing Gender [ Male / Female ] Job Country...

  • Executive Assistant

    1 week ago

    Surat, India Giridhar placement & Services Full time

    **Opening for Executive Assistant** **Female only** **Salary - 30k to 50k** **Location - Surat** **Industry - Textiles, Manufacturing** **Interested person send me updated resume on whatsapp - 7290884556** **Salary**: ₹30,000.00 - ₹50,000.00 per month Schedule: - Day shift Ability to commute/relocate: - Surat, Gujarat: Reliably commute or...

  • Support Assistant Executive

    2 weeks ago

    Surat, India Supportive Career pvt Ltd Full time

    We are seeking a highly motivated and organized Property Management Support Assistant Executive to join our team. As a Support Assistant, you will be responsible for providing administrative and operational support to our property management team, helping our overseas clients to manage their properties and ensure the smooth operation of our property...

  • Support Assistant Executive

    2 weeks ago

    Surat, India Supportive Career pvt Ltd Full time

    We are seeking a highly motivated and organized Property Management Support Assistant Executive to join our team. As a Support Assistant, you will be responsible for providing administrative and operational support to our property management team, helping our overseas clients to manage their properties and ensure the smooth operation of our property...