Office Executive

5 days ago

Mohali Punjab, India Biorev Studios Pvt Ltd Full time

We are looking for a well-organized and proactive individual who can multitask, has strong communication skills, and can work independently with a sense of ownership.

**Position**: Operations Assistant / Executive**Location**: Mohali, Punjab (100% Onsite)**Experience**: Freshers (Internship Experience is a plus)**Shift**: US Shift (6:30 PM - 3:30 AM IST)

**Job Responsibilities1. Administrative Support**
- Organize meetings, prepare agendas, take meeting minutes
- Calendar and schedule management for the Operations Manager
- Document preparation, formatting, and data entry

**2. Daily Operations Management**
- Ensure smooth day-to-day office functioning
- Monitor office supplies and handle procurement
- Maintain office cleanliness and facility management coordination
- Assist in workflow monitoring and task follow-ups

**3. Team Coordination**
- Follow up with team members on task completion and deadlines
- Compile daily/weekly reports from various departments for the Operations Manager
- Circulate important communication or instructions to the team

**4. Reporting & MIS**
- Prepare and maintain reports on productivity, daily output
- Assist in preparing presentations, dashboards, and data summaries
- Support with maintaining spreadsheets and data tracking sheets

**5. Vendor and Purchase Coordination**
- Handle vendor follow-ups, quotations, and basic negotiations
- Coordinate office purchases with the accounts team / Necessary Approvals from Management

**6. Follow-up and Reminders**
- Regular reminders to teams for reporting, deadlines, and action items
- Track and escalate pending work or bottlenecks to the Operations Manager

**7. Miscellaneous**
- Event coordination (if required)
- Support in organizing training or team-building activities

**Qualifications & Skills**:

- ChatGPT usage familiar
- Fresher/ 6 months of experience as office associate
- Strong organizational skills and a proactive approach to problem-solving.
- Excellent written and verbal communication skills.
- Ability to work under direct supervision and adapt to evolving day to day operations activirties

Pay: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Paid sick time

Work Location: In person

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