Admin Coordinator

**Position Title**: Admin and Operations
- **Location**: [Hebbal, Bangalore
- Mon - Sat(10 AM to 7 PM)
- **Languages**: English, Kannada and Hindi

**Key Responsibilities**:

- Assist in identifying and evaluating suppliers/vendors.
- Help manage supplier relationships and monitor performance.
- Process purchase orders and track delivery status.
- Conduct market research to support sourcing activities.
- Maintain procurement records and update databases.
- Assist in preparing tender documents and bid analysis.
- Monitor costs and identify cost-saving opportunities.
- Ensure compliance with procurement policies and regulations.
- Collaborate with internal teams (finance, inventory, operations).
- Resolve discrepancies related to deliveries or invoices.

**Qualifications**:

- **Experience**: 2 years in procurement or purchasing.

**Key Responsibilities**:
**1. Administrative Support to CEO**
**∙Act as the primary point of contact for the CEO, managing schedules,**
**coordinating meetings, and handling internal/external communications.**
**∙Assist with daily administrative tasks, such as travel arrangements,**
**correspondence, and document management.**
**∙Prepare reports, presentations, and other materials for meetings or strategic**
**discussions.**
**∙Manage CEO’s calendar, prioritize meetings, and ensure timely follow-up on**
**action items.**
**2. Procurement Management**
**∙Oversee and manage the company’s procurement processes, including vendor**
**selection, purchasing, and order tracking.**
**∙Negotiate contracts with vendors, ensuring favorable terms and cost-effective**
**solutions.**
**∙Maintain records of all procurement activities and manage the company’s**
**purchasing database.**
**∙Monitor inventory levels and reorder supplies as necessary, keeping the CEO**
**informed of any critical needs.**
**∙Work closely with finance to ensure proper invoicing and timely payments for**
**procured goods and services.**
**3. Vendor and Stakeholder Management**
**∙Build and maintain strong relationships with vendors, suppliers, and service**
**providers.∙Coordinate logistics for deliveries, installations, or services provided by external**
**partners.**
**∙Liaise between internal departments and external vendors to ensure smooth**
**communication and resolution of any procurement-related issues.**
**4. Project Coordination & Reporting**
**∙Support the CEO in managing company projects, ensuring that procurement**
**and administrative needs are met within agreed timelines.**
**∙Track the status of various projects, preparing progress reports and providing**
**regular updates to the CEO.**
**∙Organize meetings, briefings, and follow-ups on project deliverables, ensuring all**
**stakeholders are aligned.**
**5. Process Improvement & Efficiency**
**∙Assist in identifying areas for process improvements in administration and**
**procurement workflows.**
**∙Implement strategies to streamline administrative tasks and enhance overall**
**operational efficiency.**

**Qualifications**:
**∙Education: Bachelor's degree in Business Administration, Management, or a**
**related field (or equivalent work experience).**
**∙Experience**:
**oMinimum of 2-3 years of experience in an administrative or coordinator**
**role, preferably with exposure to procurement.**
**oProven track record of working closely with senior leadership (preferably**
**CEO-level support).**
**oStrong understanding of procurement processes and vendor management.**
**∙Skills & Competencies**:
**oExcellent organizational and time-management skills with the ability to**
**manage competing priorities.**
**oStrong verbal and written communication skills.**
**oProficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and**
**experience with procurement software or ERPs.**
**oAbility to build and maintain relationships with external vendors andinternal stakeholders.**
**oHigh attention to detail and problem-solving skills.**
**oAbility to work independently and collaboratively in a fast-paced**
**environment.**
**Key Attributes**:
**∙Proactive, self-starter with a positive attitude.**
**∙Strong interpersonal skills and ability to engage with a wide range of**
**stakeholders.**
**∙Highly organized with the ability to multi-task and adapt to changing priorities.**
**∙Discretion and confidentiality when handling sensitive information.**

Pay: From ₹30,000.00 per month

**Benefits**:

- Leave encashment

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Language**:

- English (preferred)
- Hindi (preferred)
- Kannada (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person

Expected Start Date: 19/12/2025