Admin Executive

6 days ago

Piplaj Ahmedabad Gujarat, India Techno Aspire Service Full time

**Key Responsibilities**:

- **Facility Management**:

- Supervise the upkeep of plant infrastructure including housekeeping, canteen, transport, and security services.
- Coordinate maintenance and repair activities with relevant departments and service providers.
- **Vendor Management**:

- Liaise with vendors and service providers for facility-related requirements.
- Manage purchase and inventory of office and administrative supplies.
- **Employee Support Services**:

- Support onboarding activities and coordinate accommodation and travel for staff if required.
- Address employee grievances related to administration and resolve them promptly.
- **Safety & Security Coordination**:

- Assist in implementing plant safety procedures and ensure security protocols are followed.
- Liaise with security staff to manage access control, CCTV, and incident reporting.
- Responsible for GPCB Work.
- **Office Administration**:

- Manage office supplies, stationery, and assets.
- Ensure cleanliness and maintenance of the office/plant premises.
- Maintain records of office equipment and coordinate repairs when needed.
- **Vendor & Facility Management**:

- Liaise with vendors for housekeeping, security, canteen, and other facility-related services.
- Negotiate contracts and ensure service quality and cost-effectiveness.
- Monitor AMC contracts, utility services, and office infrastructure.
- **Travel & Logistics**:

- Arrange travel, accommodation, and local transportation for employees or guests.
- Coordinate dispatch, courier, and delivery services.
- **Record Keeping & Documentation**:

- Maintain documentation related to licenses, contracts, bills, and other administrative records.
- Support audits and inspections with proper documentation and compliance records.
- **Support to HR and Operations**:

- Assist in onboarding new employees (ID cards, seating, assets).
- Help HR with attendance, timekeeping, and minor employee grievances.
- Coordinate events, meetings, and employee engagement activities.
- **Compliance & Safety**:

- Ensure that the facility complies with safety, hygiene, and legal standards.
- Coordinate with safety officers or consultants for audits or compliance needs.
- **Qualifications & Experience**:

- Graduate in any discipline (preferably with a diploma in Industrial Management or Administration).
- 3-5 years of experience in plant administration, preferably in the **têxtile or manufacturing** sector.
- Good knowledge of local labor laws and administrative procedures.
- Proficiency in MS Office (Excel, Word) and basic ERP systems.
- Fluency in **Gujarati**, **Hindi**, and **English** is desirable.

Pay: ₹30,000.00 - ₹38,000.00 per month

**Benefits**:

- Food provided
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- As Plant Admin Executive Profile in Manufacturing Industry: 5 years (preferred)

Work Location: In person

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