Administration Executive Mumbai

4 days ago

Mumbai, India Synergetics IT Services Full time

Administration Executive at Synergetics IT Services Mumbai

**Job Description**:
**Responsibilities**:
Administration- Handling the daily housekeeping and maintenance of the office premises
- Keeping record of the Establishment Cost Payments
- Electricity Bills/Telephone Bills/ Data Card Payments/etc, ensuring that the Accounts department makes the payments before the due date.
- Ensuring that the Conference Room /Training Room allocation for webinars, seminars, trainings, and meetings is in order.
- Organizing and managing the Cultural activities within the company.
- Maintaining a Vendor Database and Managing all Vendors of the Company.
- Cost management - Coordination with the Finance department for the billing & providing necessary supporting documents
- Managing the Office boy’s schedule.
- Preparation of gross contribution sheet of a Training prior to its execution and obtaining the approval of the President-Learning Services for completion of other formalities for the Training-Travel, Stay, etc.
- Provide support to various departments.
- Travel desk management
- Screening and prioritizing the mails related to Travel and hotel Bookings.
- Make the Travel and Stay arrangements - Domestic and international
- Establishing a personal network of vendors and agencies.
- Ensuring compliance of the Travel Policy in the reimbursement statements submitted by Professionals/ Employees and submitting the same for approval of the Department Head.
- Knowledge of the Visa Processing, Travel insurance, Forex arrangements of employees traveling abroad.
- Ensuring cost saving in hotel and ticket booking
- Front office management & Accounting
- Ensuring that the front office area is clean and presentable.
- Keeping a proper record of materials/documents coming in and going out of office.
- Screening and prioritizing the phone calls and redirecting it to the concerned department
- Recording the daily attendance of Professionals & Employees
- Preparing the Sales Invoices in co-ordination with the Delivery Team.
- Should ensure discipline and timeliness of people & tasks.
- Handling Petty Cash of the Company and entering the vouchers in the Tally on a weekly basis.
- Coordinate with the Accounts department & Handle payment issuances - Preparation of vouchers, and cheques and entering the same in Tally every week.

**Qualifications**:

- Graduate or Post-Graduate in Commerce
- Should have strong English communication (both verbal and written).
- Good inter-personal communication skills.
- Pleasing personality and willingness to listen and understand.
- Must be committed and focused on ensuring cost control of the company.
- Should have worked in a Corporate Environment
- Willing to learn and innovate

**Industry**:
Information Technology

**Employment Type**:
Full-time

**Job Functions**:
Administration

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