Administrative Assistant

Imagine what we can INSPIRE with you

Moody’s empowers people to make better decisions and achieve brighter futures. This is what motivates us to bring out the best in our products and our people. Join us. Forward Together.

Department
- KYC OU

Role/Responsibilities

**Objective**: The purpose of the job is to provide administrative and secretarial support to members of the organization and provide backup, as needed.
- ** RESPONSIBILITIES**:

- **General Secretarial Support**
Provide general secretarial support to include copying, faxing, filing, spreadsheet work and presentation preparation. Acquire and maintain a good understanding of Moody’s business, and particular business line being supported, in order to provide optimal customer service.
- **Phone Coverage**

Answer all phones promptly and in a pleasant and professional manner. Take detailed messages and deliver them without delay to the intended party or assist callers by redirecting them to another available party who can help them. Coordinate with back-up secretary to ensure that all phones on board are covered at all times.
- **Administrative Back-Up**
During vacations and times of absence, provide back-up in order to ensure uninterrupted flow of operations with regard to support staff, technology and all office issues.
- **Meeting Coordination**
Assist in process meeting requests for team including setting up appointments, reserving conference rooms, requesting security passes for guests, arranging for teleconference numbers, refreshments, handouts, etc.
- **Travel & Entertainment**

Assist in arranging travel for team members including air, rail, car service, and hotel and conference registrations taking care to be mindful of deadlines and working to ensure that the most economical options are taken advantage of. Timely and accurate preparation and submission of T&E reports for each analyst supported, ensuring that company policies have been followed and that proper and organized documentation is provided to support the report.
- **Accounts Payable**

Timely and accurate preparation and submission of Accounts Payable vouchers, ensuring that proper accounts are used, amounts are correct and that proper and organized documentation is provided to support the voucher.
- **Correspondence**

Prompt and accurate preparation of various correspondence.
- **Liaison**
As needed, assist team members by acting as liaison to Building Services with regard to equipment and building issues.
- **Other**
May be called upon to take on additional responsibilities and/or perform other tasks as assigned.

**Qualifications**:

- 1-3 years related experience working in a corporate environment
- Basic working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, Excel and PowerPoint.
- WORD: ability to create and modify basic communications
- EXCEL: ability to create and modify basic spreadsheets
- POWERPOINT: ability to create and modify basic presentations
- Good organization skills
- Excellent phone manner
- Good verbal and written communications skills
- Ability to multi-task and adapt to shifting priorities
- Strong orientation toward teamwork
- Requires moderate supervision
- Must be fully vaccinated for COVID-19 (i.e., at least 2 weeks after last dose) and, if hired, present proof of vaccination on start date, as determined by Moody’s.For San Francisco positions, qualified applicants with criminal histories will be considered for employment consistent with the requirements of the San Francisco Fair Chance Ordinance.

This position may be considered a promotional opportunity, pursuant to the Colorado Equal Pay for Equal Work Act.

Click here to view our full EEO policy statement. Click here for more information on your EEO rights under the law. Click here to view our Pay Transparency Nondiscrimination statement.