Front Office Coordinator

5 days ago

Gurugram Haryana, India Citrine Clinic Full time

The Office Coordinator plays a pivotal role in ensuring the efficient operation of an office or workplace. This position involves a wide range of administrative and organizational tasks to support the smooth functioning of the office environment. The Office Coordinator is responsible for handling various office-related duties, supporting staff, and maintaining a productive and organized workspace.

**KEY Responsibilities**:
**Administrative Support**:
Provide administrative assistance to office staff, including executives and managers.
Manage office calendars, schedule meetings, and coordinate appointments.
Assist in creating and maintaining office documents, reports, and spreadsheets.

**Office Organization**:
Ensure the office environment is tidy, well-organized, and stocked with necessary supplies.
Oversee office equipment maintenance and repairs, such as photocopiers and printers.
Manage office inventory, order supplies, and track expenses.
Maintain and update office records and databases.

**Communication and Correspondence**:
Handle inquiries and redirect them to the appropriate staff members.
Screen and prioritize mail and deliveries.

**Facilities Management**:
Coordinate office maintenance, repairs, and renovations as needed.
Liaise with building management and external vendors for facilities-related issues.
Ensure the office is compliant with health and safety regulations.

**Patient Management**:
Greet and assist patient, clients, and guests.
Ensure a professional and welcoming reception area.

**Qualifications**:

- High school diploma or equivalent; bachelor's degree preferred.
- Proven experience in office coordination or administrative roles.
- Proficiency in office software (e.g., Microsoft Office Suite).
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Attention to detail and problem-solving skills.
- Familiarity with office equipment and facilities management.
- Knowledge of office protocols and etiquette.
- Ability to maintain confidentiality and handle sensitive information.

Pay: ₹15,000.00 - ₹20,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Overtime pay
- Performance bonus

Ability to commute/relocate:

- Gurugram, Haryana: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (required)

Work Location: In person

Application Deadline: 28/12/2024
Expected Start Date: 02/01/2025

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