Localization Project Coordinator

Job Title: localization vendor and project coordination Manager (Localization, audio and

video Production)

Location: Delhi, India (Full-time, Office-based)

**Job Overview**:
**Key Responsibilities**:
**1. Vendor Management**:

- Identify, evaluate, and onboard national and international vendors, freelancers,

and other language experts for localization services (translation, subtitling,

dubbing, etc.).
- Negotiate vendor contracts, pricing agreements, and service level agreements

(SLAs) to ensure cost-effectiveness and adherence to quality standards.
- Continuously monitor vendor performance through KPIs such as quality,

timeliness, and feedback, and resolve any issues or disputes that may arise.
- Conduct performance reviews and ensure vendors adhere to agreed-upon SLAs.

**2. Resource Allocation**:

- Plan and allocate resources such as linguists, translators, voice actors, dubbing

artists, sound engineers, editors, animators, video editors, and graphic designers

based on project requirements.
- Ensure adequate resource availability and capacity for managing multiple

simultaneous projects across different languages and platforms.
- Monitor workload distribution to avoid bottlenecks and underutilization.
- Maintain a resource database to efficiently manage ongoing and future projects.

**3. Samples Management**
- Maintain variety of voice over and translation artists samples along with the rate

cards.
- Maintain a tracker of artist’s availability schedule and share artists samples with

CRM team or clients immediately as and when required.
- Coding of artist samples and maintenance of their racker on regular basis.

**4. Project management**
- Assigning work to VO artists, translators, interpreters and other linguistics.
- Brief the artist/ vendors about the project requirement and timelines to get it

done quality work on time.
- Share the audio files with production team and get it edited as per the brief and

deliver it to the respective project manager for the final delivery.

**5. Project Coordination**:

- Collaborate with internal stakeholders (project managers, product teams, and

other departments) to clearly define project needs and allocate resources

accordingly.
- Track the progress of multiple localization and video production projects,

ensuring adherence to quality standards, project deadlines, and budget

constraints.
- Provide regular updates on project timelines, resource allocation, and any

potential risks to internal teams and stakeholders.

**6. Quality Assurance and Compliance**:

- Ensure all localized content complies with cultural, legal, and regulatory

standards for the target regions.
- Oversee quality control processes, including reviews, testing, and edits, to

ensure localization accuracy and adherence to client specifications.

**7. Cost and Budget Management**:

- Develop and manage budgets for localization projects, balancing cost efficiency,

quality, and project speed.
- Optimize resource allocation to ensure cost-effective solutions without

compromising output quality.

8. Process Improvement:

- Continuously evaluate and improve vendor coordination processes to meet

growing localization demands.
- Identify and implement tools, technologies, and workflows that enhance

localization efficiency, speed up processes, and ensure consistency in project

delivery.

9. Vendor payment management
- Keep track of vendors invoices and verification
- Coordinate with accounts team and get it release vendors payment timely.

**Skills and Qualifications**:

- Experience: Minimum 3 years of experience in vendor management and project

coordination within the media industry, specifically in localization and video production

services.
- Tools: Proficient in CRM tools for effort estimation, process management, and

compliance, ensuring timely project delivery.
- Experience with Project Management Tools: Hubspot, Jira
- CAT Tools: SMARTCAT, SDL Trados
- Business Communication Platforms: Slack, Flock
- QA Tools: Verifika, X-Bench
- AI/ML Knowledge: Familiarity with AI-driven localization tools (e.g., Chat GPT 3.5 and

above, AWS, Cloud API, SMARTCAT) for both Indian and foreign languages.
- Industry Knowledge: Expertise in localization services such as translation, transcription,

subtitling, audio/video translation, interpretation, dubbing, and voice-over.
- Vendor Management: Experience coordinating freelancers, localization vendors,

budgets.
- Leadership: Skilled at leading and mentoring teams, maximizing productivity while

fostering a cohesive and collaborative environment.
- Education: Bachelor's degree in a relevant field.

**Additional Requirements**:

- Experience working with international vendors and resources in different time zones.
- Strong organizational, communication, and negotiation skills.

(from the office location)

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

-