Executive Administrative Assistant

4 days ago

Ghaziabad, India Purbanchal Paper Mill LLP Full time

**Designation: EA (Executive Assistant cum Business Development Manager)**

**Industry Type: Manufacturing**

**Office Location : Sector-5, Vaishali, Ghaziabad**

**Job Type**: Full-time

**Salary: ₹20,000.00 - ₹35,000.00 per month**

**Job description**
- The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on a timely and efficient._

**Job Summary**
- Act as the point of contact between the MD and internal Team & Clients.
- **Assists the MD with daily administrative duties**:

- Manage Phone Calls & appointments
- Delegation of all the tasks & follow-ups
- Coordinating with the Internal Production, Dispatch & Factory Management team of the Company.
- Handle caller's Inquiries. Redirect calls as appropriate and take adequate messages.
- Managing the entire administration of the company.
- Rack daily expenses and prepare weekly monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- **Monitor the work of Sales executives and coordinate with them.**:

- Conduct sales meetings or any other meetings and keep minutes.
- Maintain Marketing agenda and assist in planning appointments, meetings, conferences and training etc.
- Monitor Company supplies and negotiate terms with vendors to ensure the most cost-effective orders.
- Research work for the growth of the Company.
- Developing new systems and processes in the company as per the training
- Scheduling of Directors' Work and Appointments. Assist in Planning and Preparation of meetings, Conferences, and calls.
- Record keeping of all inward & Outwards documents.
- Taking Care of a Few Personal Requirements also Like, flight tickets, hotel arrangements, helping in managing mobile & Home Telephone Bills, Home Electricity Bills, Insurance Premiums & Few household Works as per time availability & Possibilities.
- Human resources Planning, Placement & Training
- The responsibilities can be reviewed or changed from time to time as per the guidance of reporting manager.

**REQUIREMENTS**
- Work experience as an Executive Assistant, Personal Assistant or similar administrative role.
- Must be 1-3 years of Experience in the same field.
- Degree in business administration or a relative field
- Proficient in MS Office & basic knowledge of Google Sheets
- Should have good oral and written COMMUNICATION skills.
- Excellent organizational and time-management skills
- In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Integrity and confidentiality
- Smart & Dynamic - willing and able to do multi-task
- Easy Adaptability to Internal systems
- Familiarity with basic research methods and reporting techniques

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Commuter assistance
- Internet reimbursement

Schedule:

- Day shift

Ability to commute/relocate:

- Ghaziabad, Uttar Pradesh: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 3 years (required)

**Language**:

- English (preferred)

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