Administration Executive

4 days ago

Borivali West Mumbai Maharashtra, India Global Advertisement Services Pvt. Ltd Full time

**Title: Administrative Executive (Back Office)**

**Location:Borivali West**

**Responsibilities**:
**Office Management**:

- Oversee day-to-day administrative operations of the back office, including maintenance of facilities, equipment, and supplies.
- Ensure a clean, organized, and efficient working environment for employees.

**Documentation and Record Keeping**:

- Manage and maintain physical and electronic filing systems for documents, records, and correspondence.
- Ensure confidentiality and security of sensitive information.

**Communication and Correspondence**:

- Draft and format documents such as letters, memos, and reports as needed.

**Scheduling and Calendar Management**:

- Manage executives' calendars and schedule appointments, meetings, and travel arrangements.
- Coordinate meeting logistics, including room reservations, catering, and audiovisual equipment setup.

**Data Entry and Reporting**:

- Perform data entry tasks to input and update information in databases and spreadsheets.
- Generate reports and compile data as requested by management.

**Vendor Management**:

- Liaise with vendors and service providers to ensure timely delivery of supplies and services.
- Negotiate contracts and agreements for office-related services as needed.

**Administrative Support**:

- Provide administrative support to the executive team and other departments as required, including photocopying, scanning, and filing documents.
- Assist with special projects and initiatives as assigned.

**Qualifications**:

- Bachelor's degree in Business Administration, Office Management, or a related field (Associate's degree or equivalent experience may be considered).
- Proven experience in administrative roles, preferably in a back-office setting (fresher would be preferred as well).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office productivity software.
- Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively.
- Excellent communication and interpersonal skills, with a professional and courteous demeanor.
- Attention to detail and accuracy in data entry and record keeping.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Familiarity with office equipment and systems, including printers, copiers, and phone systems.

Adaptability and willingness to learn new tasks and procedures as needed.

**Salary**: ₹216,000.00 - ₹300,000.00 per year

**Benefits**:

- Paid sick time
- Paid time off

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)
- Administrative: 1 year (preferred)

Work Location: In person

**Speak with the employer**

+91 9987137721

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