Project Support Assistant

We believe real value is powered by the unique skills and experiences of our professionals. The interchange of ideas from a diverse group of people gives our teams an expanded perspective and the ability to find better solutions for our clients.

**Req Id **:81528

**Job Title**: Project Support Assistant ( 1 year contract)

**Business Unit sector **:CPL-BVOPS-OPTIMIZATION/ADMIN

**Department**: BVCPL BV OPS ADMINISTRATIVE

**Work Location **:INMUMBAI2

**Opportunity Type**: Staff

**Full time/Part time**: Full-Time

**Employment Status**:Temporary

**Recruiter **:Anshu William Pinto

**Job Summary**:

- To provide support to project team and management under mínimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with mínimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

**Key Responsibilities**:

- Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system
- Creates expense reports for project team members. Is coordinator of project communications
- Frequently interacts with upper management on related project issues, as well as external clients
- May maintain personal calendar for project manager
- Performs scanning and electronic filing
- Answers phones
- Greets and directs visitors
- Assembles documents (reproduction and collation)
- Performs word processing and data entry
- Orders office supplies
- Maintains project calendar
- Arranges project-related meetings, travel and/or events
- Generates or distributes ad hoc reports using various business systems and databases to internal project team
- Generates simple documents, such as letters and memos
- Generates more complex documents, such as spreadsheets and presentations
- May coordinate collection of timesheets
- May route and track invoices
- May verify accuracy of invoices prior to approval
- Performs other general clerical duties as needed
- Individual contributor with no subordinates

**Management Responsibilities**:

- Individual Contributor**Preferred Qualifications**:

- 5+ years relevant experience preferred
- High School Diploma or equivalent preferred

Preferred Skills:

- Intermediate MS Word skills
- Intermediate MS Excel and PowerPoint skills
- Intermediate MS Outlook skills
- Spelling and grammar skills
- Concentration and cognitive skills
- Initiative
- Interpersonal skills
- Attention to detail and reading comprehension
- Communication skills, including verbal and written skills
- Ethics and values
- Integrity and trust
- Ability to make decisions
- Ability to prioritize
- Problem-solving ability
- Expense Reporting Systems (Creating)
- Expense Reporting Policies and Procedures (Reviewing and approving)
- Time Reporting Systems
- Time Reporting Policies and Procedures
- PeopleSoft and Blueprint Basic Users
- Telephony and Webconferencing
- Electronic Repository Systems
- Travel Systems
- Financial Information Systems/Business Reporting System

**Minimum Qualifications**:

- Intermediate spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

**Certifications**:
**Work Environment/Physical Demands**:

- Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

**Competencies**:

- Customer focus**Salary Plan**:

- ADO: Administrative Services**Job Grade**:

- 005Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.