Personal Assistant

Job Title: Executive Assistant (EA)

Location: Grant Road

Department: Administration

Reports To: CEO / Managing Director / Senior Management

Position Type: Full-time
- ____________________

Job Summary:
We are looking for a dedicated and organized Executive Assistant (EA) to support the senior management team at Valour Alloys, a leading steel manufacturing company. The EA will be responsible for providing high-level administrative support, managing daily schedules, coordinating meetings, handling communications, and assisting in project management tasks.

Key Responsibilities:

- Calendar Management:

- Schedule and coordinate meetings, appointments, and events for the CEO and other senior management members.
- Ensure efficient time management and prioritize tasks based on urgency and importance.
- Communication and Correspondence:

- Draft and edit correspondence, memos, reports, and presentations as requested by senior management.
- Travel Management:

- Organize travel arrangements including flights, hotels, transport, and itineraries.
- Prepare travel schedules and ensure all travel documentation is accurate and up-to-date.
- Meeting Coordination:

- Prepare agendas, gather materials, and take meeting minutes during executive meetings.
- Follow up on action items from meetings and ensure deadlines are met.
- Document Management:

- Maintain and organize confidential files, documents, and records.
- Handle sensitive information with discretion and confidentiality.
- Project Assistance:

- Support senior management in executing projects and initiatives, ensuring timelines and objectives are met.
- Assist in gathering data and preparing reports related to company operations, business strategy, and finance.
- Administrative Support:

- Handle routine office tasks such as filing, managing office supplies, and other administrative duties.
- Coordinate internal and external meetings, conferences, and presentations.
- Liaison Role:

- Act as a point of contact between the senior management and other departments or external stakeholders.
- Build and maintain professional relationships with clients, suppliers, and team members.
- Event Planning:

- Assist in organizing company events, conferences, and meetings, ensuring all logistics are in place.
- Miscellaneous Tasks:

- Perform other duties as assigned by senior management to facilitate business operations and decision-making.

Qualifications:

- Education:

- A Bachelor's degree in Business Administration, Management, or a related field.
- Experience:

- 2+ years of experience as an Executive Assistant or in an administrative support role.
- Previous experience in the manufacturing or steel industry is a plus.
- Technical Skills:

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with project management tools (e.g., Trello, Asana) is an advantage.
- Soft Skills:

- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and work independently.
- High attention to detail and problem-solving abilities.
- Discretion and confidentiality when handling sensitive information.
- Additional Skills:

- Strong interpersonal skills and the ability to interact with employees at all levels of the organization.
- Ability to remain calm and efficient under pressure.

Pay: ₹18,000.00 - ₹28,000.00 per month

**Benefits**:

- Health insurance
- Leave encashment
- Paid time off

Schedule:

- Day shift

Work Location: In person