Office Coordinator

4 days ago

Sultanpur Delhi Delhi, India The Mainstage productions Full time

**General Office Management**:

- Oversee day-to-day administrative functions and ensure smooth office operations.
- Manage office supplies, maintain office equipment, and handle incoming/outgoing correspondence.
- Handle general office maintenance and coordinate repairs when needed.
- **Event Logistics & Planning**:

- Assist in planning and executing a wide range of events, from internal meetings to large corporate events.
- Identify, book, and coordinate venues, catering, and audiovisual equipment.
- Arrange travel, accommodations, and transportation for employees and event attendees.
- **Vendor & Stakeholder Management**:

- Establish and maintain relationships with vendors, suppliers, venues, and other event stakeholders.
- Negotiate contracts and ensure services meet the event's requirements.
- **Budget & Financial Management**:

- Create reliable financial reports and track expenses to ensure events stay within budget.
- Process payments to subcontractors and vendors.
- **On-Site & On-the-Day Support**:

- Assist with event setup, registration, and directing attendees.
- Troubleshoot logístical issues that arise during an event.
- Work with other departments, such as marketing or HR, for larger-scale events.

**Required Skills**:

- **Organizational Skills**:The ability to manage multiple tasks, maintain detailed records, and handle complex logistics.
- **Communication Skills**:Excellent verbal and written communication to interact effectively with clients, vendors, and staff.
- **Problem-Solving**:The capacity to remain calm under pressure and find creative solutions to unexpected challenges.
- **Attention to Detail**:Crucial for managing budgets, contracts, and the fine details of event planning.
- **Negotiation Skills**:Ability to negotiate with vendors for the best prices and ensure contractual agreements are favorable.
- **Technical Proficiency**:Familiarity with office software (like Microsoft Office Suite) and office equipment.

Pay: ₹10,817.75 - ₹27,530.59 per month

**Benefits**:

- Provident Fund

**Education**:

- Bachelor's (preferred)

**Language**:

- English (required)

Willingness to travel:

- 50% (required)

Work Location: In person

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