Office Administrator

7 days ago

Ahmedabad Gujarat, India Talent Systems Full time

**Job title**

Office Administrator

**Reports to**

General Manager, India

**Direct Reports**

Office Assistant

**Job purpose**

The Office Manager will act as the organizational keystone of our India team, providing essential support to company operations by maintaining office systems, facilities, and ensuring seamless day-to-day functionality. This role involves a hands-on approach to uphold and facilitate adherence to company policies, statutory compliance, and efficient office management. The Office Manager will also assist with HR-related activities, including employee events, benefits management, and documentation, contributing to a positive and productive work environment.

**Duties and Responsibilities**
- Oversee office operations, supervise the office assistant and provide support to in-office staff regarding office space and other needs, and ensure that office decorum and compliance with company procedures, policies, and statutory requirements are consistently upheld.
- Coordinate travel arrangements for staff, including booking flights and managing itineraries for all company events.
- Liaise with and build relationships with external parties, including vendors, service providers, and government entities to ensure smooth office functioning and adherence to compliance requirements.
- Assist with budgeting, bookkeeping, and financial documentation as and when required.
- Maintain an efficient work environment through managing office supplies, equipment, space planning, and facilities maintenance.
- Coordinate IT hardware logistics and provide administrative support to ensure technology needs are met promptly and effectively.
- Handle end-to-end facility management and oversee corporate compliance for operations in India.
- Coordinate Work-From-Office weeks and administer all employee benefits, events, and initiatives to support a positive workplace culture.
- Ensure proper maintenance and confidentiality of employee documentation and HR records.

**Qualification & Attributes**
- Must be a local resident of Ahmedabad with a good understanding of the culture, business practices and regulatory environment
- Bachelor's degree in business administration, or a related field.
- Proven experience in office management related roles.
- Strong organizational, time management and leadership skills.
- Excellent written and verbal communication skills and the ability to work with International teams.
- Familiarity with HR practices, compliance issues, and employment law is a plus.
- Proficiency in Google Workspace and Microsoft Office.
- Attention to detail and problem-solving skills.
- Ability to handle confidential information and changing situations with discretion, in a calm and professional manner.
- A proactive and flexible approach to work, with a willingness to take on additional responsibilities as needed.
- A team player having solid interpersonal skills and the ability to work with various types of personalities within an office setting.
- Experience in handling payroll and bookkeeping is a plus.

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