Back Office Executive

4 days ago

Besa Nagpur Maharashtra, India Diode Infra Pvt. ltd Full time

**Job Summary**:
**Key Responsibilities:1. Documentation & Data Management**:

- Maintain and update all **site-related documentation**, including site acquisition papers, lease agreements, EB bills, NOCs, and project completion reports.
- Ensure **accurate data entry** and record-keeping in ERP or project management systems.
- Verify and update **asset, material, and site inventory data** in coordination with the logistics and technical teams.
- Safeguard confidential company and vendor documents through proper filing systems (both physical and digital).

**2. Coordination & Communication**:

- Act as a **liaison between field engineers, vendors, and internal departments** (finance, operations, and supply chain).
- Track **work progress, project milestones, and site status updates** from field teams.
- Follow up with vendors and site coordinators for **pending documentation, invoices, and reports**.
- Support **regional or zonal operations teams** by providing accurate and timely information.

**3. Reporting & MIS**:

- Prepare and update **daily, weekly, and monthly MIS reports** for management review.
- Generate reports related to **site status, energy consumption, rentals, O&M activities, and billing**.
- Assist in data analysis for performance tracking and operational efficiency improvements.

**4. Vendor & Billing Support**:

- Assist in **vendor registration, invoice processing, and payment follow-ups** with the accounts department.
- Cross-verify **bills and supporting documents** for accuracy before submission.
- Maintain **vendor databases** and update contract details and service records regularly.

**5. Administrative Support**:

- Ensure **timely submission of compliance reports** and updates to senior management.
- Support in **asset tracking, travel coordination**, and other office administration tasks.

Pay: ₹9,521.90 - ₹10,000.00 per month

Work Location: In person

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