Business Administration Assistant

2 days ago

Kharagpur, India Rashmi Metaliks Limited Full time

**Job Title: Executive Assistant to the CEO**

**Location**: [Kharagpur]

**Employment Type**: Full-Time

**Reports To**: Chief Executive Officer (CEO)

**Job Summary**

The Executive Assistant to the CEO is a key role responsible for supporting the Chief Executive Officer in the day-to-day administration and strategic coordination of business activities. This position demands a highly organized, proactive individual capable of managing multiple priorities while maintaining confidentiality and professionalism.

**Key Responsibilities**

**1. Administrative Support**
- Manage and maintain the CEO’s schedule, appointments, and travel plans
- Prepare meeting agendas, reports, and supporting documentation
- Organize logistics for meetings, conferences, and business events

**2. Communication Management**
- Serve as a liaison between the CEO and internal/external stakeholders
- Screen, prioritize, and respond to incoming communications and correspondence
- Draft, review, and proofread executive communications and reports

**3. Business Operations Assistance**
- Assist in the preparation of reports, presentations, and performance dashboards
- Monitor project timelines and track deliverables related to the CEO’s strategic goals
- Coordinate with department leaders to compile and present operational updates

**4. Meeting Coordination**
- Schedule and manage board and leadership team meetings
- Record minutes and ensure timely follow-up on action items
- Maintain organized records of discussions and decisions

**5. Confidential Project Handling**
- Handle sensitive documents and information with discretion
- Support compliance and legal documentation workflows as required
- Participate in confidential strategic initiatives and internal projects

*

**6. Stakeholder Liaison**
- Build and maintain productive relationships with senior executives, clients, and partners
- Represent the CEO’s office with professionalism in all interactions

**Qualifications**
- Bachelor’s degree in BCA, MCA, Business Administration, Management, or a related field (MBA is a plus)
- Minimum 1 years of experience in an executive assistant or chief-of-staff capacity
- Strong command of business communication and professional etiquette
- Proficiency in MS Office Suite and business productivity tools
- Proven ability to manage complex schedules, priorities, and tasks efficiently
- High degree of confidentiality, integrity, and discretion

**Desirable Attributes**
- Strong attention to detail and accuracy
- Excellent time management and problem-solving skills
- Ability to thrive in a high-pressure, fast-paced executive environment
- Understanding of corporate governance and decision-making protocols

**Job Types**: Full-time, Permanent, Fresher, Internship

Pay: ₹25,000.00 - ₹45,000.00 per month

**Benefits**:

- Food provided
- Health insurance
- Provident Fund

Schedule:

- Day shift

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

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