Personal Secretary

4 days ago

Bengaluru, India Cynosure Corporate Solutions Full time

To provide personal Administrative/Liaisoning support to the CEO.

**Job Accountabilities**
- Providing full, pro-active & highly confidential administrative support services to CEO, arranging & organizing CEO's appointment schedule by planning internal and external meetings, teleconferences, and conferences
- Monitor, screen, respond to and distribute incoming communications and phone calls
- Manage the travels, itinerary planning, and all logistic requirements for the CEO
- Handle any arrangements for visitors from a variety of diverse backgrounds including meetings on and off site and social functions, preparing the agenda as needed
- Manage data Management and maintain documents and reference material including databases distribution lists
- Plan and organise required team meetings, while taking care of the agenda, minutes of meeting, logistics and ensuring attendance
- Maintain contacts of all key government and business stakeholders and update them as required
- Responsible for preparing Summary of staff performance daily reports and brief the CEO accordingly
- Liaison with all HODs and prepare reports & update the CEO
- Liaise and interact with internal staff and external stakeholders with updates to CEO
- Support the Company's corporate relations activities in coordination with HODs
- Follow office workflow procedures to ensure maximum efficiency
- Provide administrative support to managers by scheduling meetings, arranging conference calls, and taking notes during meetings.
- Monitor office expenditures and brief CEO accordingly
- Maintain sensitivity to confidentiality at all times
- Prioritize multiplicity of tasks for varying levels of management

**Qualification & Experience**
- Bachelor's Degree in relevant area (Preferably in Business Administration)
- Strong interpersonal skills, pleasant friendly personality
- 3-5 years working experience as a Secretary, Personal Assistant or Coordinator
- Have a sound understanding of managing conflicts and resolving complaints about or within the departments
- Excellent English speaking and writing skills, and advanced typing and computer skills
- Strong communications skills to liaise with a variety of stakeholders and media representatives
- Good networking skills with an ability to work well with all levels of internal management and staff, outside clients and stakeholders
- Good understanding of social and digital media to support the company's digital activities

**Job Types**: Full-time, Regular / Permanent

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

**Speak with the employer**
+91 8144222999

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