School Administrator

What your role will entail?

❖ Student Admission

▪ Logistics to be arranged for lottery process - boxes, venue, seating arrangement, mike etc. ▪

Need based help can be provided to Social Worker to ensure post-admission documentation is

retained eg. Recommendation letters, if any, to be attached to admission form of respective

students for future reference. But the ownership lies with Social Worker.

❖ Student Attendance

▪ Input daily attendance (a) NetSuite (b) BMC/PMC/PCMC register (c) Saral-online (d) App entry. ▪

Ensure student drop-out records are accurately and promptly maintained on NetSuite

❖ Student Records

School Administrator has to maintain
- ▪ Student Files with photocopies of all the documents

▪ Update NetSuite students’ master record with details of returning students (grade promotion,

shuffling between divisions, change in address, name etc.) and create records for new students

(a)Date of Birth (b)Full Name (c)Aadhaar Card Number, etc.

▪ U-DISE - school related information, student numbers, teacher count

▪ SARAL - update (a)Student Portfolio (b)School Portfolio

▪ Shaala Siddhi Form

▪ Update student details in General Register - student count as on 30

th Sep is considered as final. ▪

Direct beneficiary transfer (DBT) where ever applicable - Bank account details child’s account or

joint account, (photocopy of bank passbook) is collected from students at the time of admission. The

ownership of collecting document will remain with SW and data entry part with SA.

❖ Receivables from Government

▪ To receive 27 items from Government office.

▪ To maintain details of items received in an opening register, check and verify same with challans

and handover items to Social Worker for distribution ( no of units received should be as per exact

number of students).

▪ Reconcile balance items with details in opening register

❖ Mid-Day Meal (MDM)

▪ To maintain MDM challans/records

▪ To input MDM daily stock on-line/upload on MDM App

▪ To tally billing reports and submit at government office

Note : Procurement and distribution of biscuits on 15

th Aug., 26

th Jan from BMC/PMC/PCMC needs to

be handled.

❖ Sarva Shiksha Abhiyan (SSA) Funds

▪ Track SSA circulars

▪ Maintain records of funds received

▪ Maintain SSA audit reports

▪ Provide details through Shaala Vikas Arakhada Form (under SSA) (a)Student details (b)School

Details

❖ Material/Assets received from Government

▪ To receive educational material/assets from BMC/PMC/PCMC, distribute the same and maintain

records

❖ Meetings at Government offices

▪ School Administrator and Social Worker needs to attend meetings (besides School Leader or

Teacher Training Meetings) at Government offices on an alternate basis.

▪ Meetings pertaining to data should be attended by School Admin and meeting pertaining to

children like scholarship etc should be attended by Social Worker.

❖ Government Relations

▪ To build relationship with all the government officials/agencies

❖ Managing Assessments (Akanksha and External)

▪ Arrange printing of Akanksha assessment papers

▪ Collect question papers for all students from government office i.e. Satra Pariksha (saha mai

through WA to government officials)

▪ Upload scores on Saral

▪ Continuous Comprehensive Evaluation - (a)Obtain forms from government office (2)Distribute to

teachers (3)Teachers to add student inputs (4)Forms to be submitted to government office by

School Leader/Junior School Leader

❖ Attendance Records

▪ To maintain muster for all staff, teachers, TFIs, Helpers & School Attendants, contractual staff &
teachers, volunteers.

▪ To ensure all attendance records are accurately transferred on to the leave tracker to be shared with

the HR Dept. by 22

nd of every month for payroll purpose with scanned copies of helper muster to

be uploaded for salary disbursement through vendor.

▪ To ensure that employees who go on long leave, sabbatical leave, medical break, maternity leave

and then sent to the HR Department for further formalities.

▪ To input parent meeting attendance in NetSuite

❖ Scholarship

▪ Scholarship - online forms from BMC/PMC/PCMC - to be filled for 5

th and 8

th grade students (yearly)

▪ Scholarship - minority group online forms from BMC/PMC/PCMC to be filled with student data

(yearly)

❖ Inspection

▪ To prepare for PMC/PCMC inspections that happen twice a year where all the relevant data is

checked by government officials

❖ Infrastructure and Resource Maintenance

▪ To ensure school infrastructure maintenance which includes smooth supply of electricity, water,

seating arrangement in classrooms, staff room, cleanliness

▪ To ensure all infra-structure related issues eg. Repair of fans, tubelights, plumbing, water leakage,

water storage tanks and maintenance of other fixtures in school is attended promptly. ▪ All electronic

equipments in school are in working order at all times

▪ To ensure teachers are provided with requisite resources based on a