School Administrator

What your role will entail?

❖ Student Admission

Logistics to be arranged for lottery process – boxes, venue, seating arrangement, mike etc.

Need based help can be provided to Social Worker to ensure post-admission documentation is

retained eg. Recommendation letters, if any, to be attached to admission form of respective

students for future reference. But the ownership lies with Social Worker.

❖ Student Attendance

Input daily attendance (a) NetSuite (b) BMC/PMC/PCMC register (c) Saral-online (d) App entry.

Ensure student drop-out records are accurately and promptly maintained on NetSuite

❖ Student Records

School Administrator has to maintain-

Student Files with photocopies of all the documents

Update NetSuite students' master record with details of returning students (grade promotion,

shuffling between divisions, change in address, name etc.) and create records for new students

(a)Date of Birth (b)Full Name (c)Aadhaar Card Number, etc.

U-DISE – school related information, student numbers, teacher count

SARAL – update (a)Student Portfolio (b)School Portfolio

Shaala Siddhi Form

Update student details in General Register – student count as on 30

th Sep is considered as final.

Direct beneficiary transfer (DBT) where ever applicable – Bank account details child's account or

joint account, (photocopy of bank passbook) is collected from students at the time of admission. The

ownership of collecting document will remain with SW and data entry part with SA.

❖ Receivables from Government

To receive 27 items from Government office.

To maintain details of items received in an opening register, check and verify same with challans

and handover items to Social Worker for distribution ( no of units received should be as per exact

number of students).

Reconcile balance items with details in opening register

❖ Mid-Day Meal (MDM)

To maintain MDM challans/records

To input MDM daily stock on-line/upload on MDM App

To tally billing reports and submit at government office

Note : Procurement and distribution of biscuits on 15

th Aug., 26

th Jan from BMC/PMC/PCMC needs to

be handled.

❖ Sarva Shiksha Abhiyan (SSA) Funds

Track SSA circulars

Maintain records of funds received

Maintain SSA audit reports

Provide details through Shaala Vikas Arakhada Form (under SSA) (a)Student details (b)School

Details

❖ Material/Assets received from Government

To receive educational material/assets from BMC/PMC/PCMC, distribute the same and maintain

records

❖ Meetings at Government offices

School Administrator and Social Worker needs to attend meetings (besides School Leader or

Teacher Training Meetings) at Government offices on an alternate basis.

Meetings pertaining to data should be attended by School Admin and meeting pertaining to

children like scholarship etc should be attended by Social Worker.

❖ Government Relations

To build relationship with all the government officials/agencies

❖ Managing Assessments (Akanksha and External)

Arrange printing of Akanksha assessment papers

Collect question papers for all students from government office i.e. Satra Pariksha (saha mai

pariksha – End of term 1 & 2, provide number of students, subjects and medium of language

through WA to government officials)

Upload scores on Saral

Continuous Comprehensive Evaluation – (a)Obtain forms from government office (2)Distribute to

teachers (3)Teachers to add student inputs (4)Forms to be submitted to government office by

School Leader/Junior School Leader

❖ Attendance Records

To maintain muster for all staff, teachers, TFIs, Helpers & School Attendants, contractual staff &

teachers, volunteers.

To ensure all attendance records are accurately transferred on to the leave tracker to be shared with

the HR Dept. by 22

nd of every month for payroll purpose with scanned copies of helper muster to

be uploaded for salary disbursement through vendor.

To ensure that employees who go on long leave, sabbatical leave, medical break, maternity leave

submit relevant leave application, medical certificate or documents are approved by School Leader

and then sent to the HR Department for further formalities.

To input parent meeting attendance in NetSuite

❖ Scholarship

Scholarship – online forms from BMC/PMC/PCMC – to be filled for 5

th and 8

th grade students (yearly)

Scholarship – minority group online forms from BMC/PMC/PCMC to be filled with student data

(yearly)

❖ Inspection

To prepare for PMC/PCMC inspections that happen twice a year where all the relevant data is

checked by government officials

❖ Infrastructure and Resource Maintenance

To ensure school infrastructure maintenance which includes smooth supply of electricity, water,

seating arrangement in classrooms, staff room, cleanliness

To ensure all infra-structure related issues eg. Repair of fans, tubelights, plumbing, water leakage,

water storage tanks and maintenance of other fixtures in school is attended promptly. All electronic

equipments in school are in working order at all times

To ensure teachers are provided with requisite resources based on a well-planned inventory

management system, thus enabling teachers to conduct their classes smoothly.

To ensure that the Science Laboratory is equipped with all the material required for science related

sessions or practicals

To ensure Computer Laboratory is equipped with all the material/resources/hardware/software

required for computer related sessions or practicals

To ensure maintenance of equipment's/resources in science laboratory, computer room, staff room

or any other room in the premises

To ensure that school premises and classrooms are unlocked on entry and locked on exit from

school on a daily basis

All infrastructure related issues should be informed at government office both through verbal and

written communication with regards to building, water supply, electricity supply, civil work,

plumbing, gardening related issues and regular follow-ups should be done for attending to these

issues.

❖ Inventory and Purchase Management

To maintain register giving details of material purchased, material consumed and balance material

including stock of benches, fans, tube lights, cleaning material, pantry items etc.

Plan material procurement based on inventory already available and new requirement eg.

Stationery, office equipment, resources required for science/computer laboratory etc. Ensure all

protocols set by the Purchase Department are followed while procuring material for school

❖ Accounting and bill settlement

Prepare yearly and monthly budget along with School Leader

Manage school expenses based on approved budget and quotations

Maintain daily/weekly/monthly expense statement of purchases

Submit expense vouchers with checked and verified bills/invoices based on protocols set by the

Finance Department

Collect petty cash voucher helpers' salary and handover the same to helpers (monthly).

❖ Photocopy

Arrange photocopies requested by teachers on time and maintain a tracking system with expenses

and bills

Arrange photocopies of question and answer sheets for all grades during assessment time Ensure

timely maintenance of Xerox machine in case the school has one (toner, servicing, number of copies

photocopied during the month etc.)

❖ Field Trips

Participate in planning of field trips.

Arrange transportation, meals for students and employees participating in field trips

❖ Event Management

Participate in planning school events and execute administrative/logistics related activities for the

event. Arrange for resources required for the event to ensure smooth functioning of the event Make

arrangements for 15

th August, 26

th January, 1

st May

❖ Student Certificates and Report Cards

Prepare bonafide/school leaving certificates for students

Arrange to print report cards (filling in information about students to be done by teachers)

What you need for this Position?

∙ Graduate from any stream

∙ Computer literacy is a must

∙ Good knowledge of Microsoft office and Google suite tools

∙ Candidates having relevant administration/operations experience in a school set-up are preferred but

administration experience from a different sector may also be considered.

∙ Minimum 2 years' experience is a must.

∙ Strong administration/operations knowledge and expertise in multi-tasking

∙ Adaptability and patience while handling tasks pertaining to government liaisoning ∙

Patience and capacity to solve problems, find solutions,

Job Types: Full-time, Permanent

Pay: ₹29, ₹31,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Provident Fund

Work Location: In person