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PMO Support

2 weeks ago

Ahmedabad Gujarat, India Algoocean Technologies Pvt Ltd. Full time

**Role Overview**:
We are seeking a PMO Support to coordinate multiple transformation initiatives, drive projects management including project governance and cross-functional collaboration. The PMO Support will serve as the key point of coordination across business functions and multiple stakeholders, ensuring timely delivery of program outcomes.

**Key Responsibilities**:
Project monitoring, tracking and reporting:

- Project Plan: preparation of Gnatt charts; detailed activity task; managing and tracking the activities. Prepare RACI, track issues, identify and manage project risks, take / suggest steps to manage project timelines
- Status Reports: Compiling weekly updates on project progress, risks, and milestones.
- Custom Reports: Creating tailored reports for specific stakeholder needs.
- Follow-ups: Ensuring mitigation actions are progressing as planned.
- Escalation Support: Helping escalate unresolved issues to the concerned stakeholders.
- Resource Tracking: Assist with onboarding and offboarding processes for vendors / resources, including preparing necessary paperwork and enabling / disabling access across all platforms.
- Reports: Prepare various reports for multiple stakeholders

Coordination with various stakeholders and team-members:

- Scheduling: Organizing recurring and ad-hoc meetings with stakeholders, project teams, and vendors/partners by coordinating for meeting room reservations.
- Agenda Preparation: Drafting and circulating agendas in advance to ensure focused discussions.
- Minutes & Action Items: Taking detailed notes, capturing decisions, and tracking follow-up actions.
- Overall coordination: With multiple stakeholders within and outside the organization. Facilitate effective meetings and workshops, driving collaboration. Following up with stakeholders

Project Documentation:

- Central Repository Maintenance: Ensuring all project documents are stored in a shared location (e.g., SharePoint).
- Version Control: Keeping track of document revisions and ensuring the latest versions are accessible.
- Presentation Support: Creating slides for project updates or steering committee meetings.
- Newsletters: Drafting internal updates or announcements.

**Qualifications**:

- Bachelor’s degree in business, Information Systems, or related field (MBA or PMP preferred).
- Around 5 years of experience in project/program management.
- Good communication skills; open to stretch for long-hours including frequent working on Saturdays
- Experience in managing large-scale, enterprise-wide transformation programs.
- Proficiency in project management tools, preferably Smartsheet
- Familiarity with Agile, Waterfall, and hybrid project methodologies.
- Strong in Excel and PPT; good knowledge of document management in SharePoint or Teams

Pay: ₹700,000.00 - ₹1,200,000.00 per year

**Benefits**:

- Health insurance
- Paid sick time
- Provident Fund

Schedule:

- Day shift

Work Location: In person