Admin Executive

**Job Title**: Admin Executive

**Department**: Administration

**Location**: Ambli - Bopal, Ahmedabad

**Reporting To**: Admin Head/HR Manager

**Job Summary**

The Admin Executive is responsible for ensuring smooth daily operations by performing administrative duties and providing assistance across various departments. This role is crucial in maintaining organizational efficiency, supporting staff, and contributing to the company's overall success.

**Key Responsibilities:Administrative Duties**:

- Oversee day-to-day office operations to ensure functionality and efficiency.
- Maintain office supplies, inventory, and equipment.
- Handle documentation, data entry, and filing (both physical and digital).
- Maintain and update records such as agreements, property listings, customer files, etc.
- Schedule, coordinate, and organize internal and external meetings.
- Prepare agendas, minutes, and ensure timely follow-ups.
- Manage communication between departments and external stakeholders.
- Coordinate travel and accommodation arrangements for employees.
- Assist in organizing office events, meetings, and celebrations.
- Handle logistics such as booking venues, arranging refreshments, and managing attendee lists.
- Maintain confidentiality of sensitive information.
- Act as a point of contact for employees and external parties regarding administrative queries.
- Generate reports as required by management.

**Multi-Department Support**:

- Assist in preparing sales and marketing materials like brochures, presentations, and proposals.
- Coordinate with the marketing team for campaign execution.
- Help manage customer queries, leads, and follow-ups in coordination with the sales team.
- Assist with on boarding, documentation, and coordination of employee activities.
- Help with event planning and execution of team-building activities.
- Act as a liaison between site teams and the office.
- Help organize materials, tools, and schedules for site operations.
- Draft, review, and proofread legal documents such as agreements, contracts, and notices.
- Ensure compliance with statutory regulations and company policies.
- Maintain confidentiality and integrity of legal data and records.
- Monitor deadlines for renewals, filings, and legal documentation.

**Key Skills Required**:

- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Excellent communication and interpersonal skills.
- Ability to work collaboratively with multiple teams.
- Attention to detail and problem-solving skills.

**Qualifications and Skills**:

- Bachelor’s degree in Business Administration or equivalent (preferred).
- 1-3 years in an administrative or similar role, preferably in real estate or a related industry.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with CRM software.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and collaboratively in a fast-paced environment.

**What We Offer**:

- Competitive salary.
- Opportunities for professional development and career advancement.
- Supportive work environment with a dedicated team.

Pay: ₹10,000.00 - ₹22,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off

Schedule:

- Day shift

Supplemental Pay:

- Overtime pay
- Yearly bonus

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 2 years (required)
- Administration: 2 years (required)

**Language**:

- Gujarati (required)
- Hindi (required)

Work Location: In person