Administrative Associate/administration Executive

**Bring your passion. Build the future.**

**Purpose of the position**:

- To support the management in all administration & facilities management.
- To act as administrative support for the Operations Manager.
- Improve, efficiency and effectiveness of admin function,
- Have a control on administrative cost and monitor cost savings in admin function.

**Position context**:
The Administration executive is a first point for all employees and hence needs more proactive and energetic to help employees.

**Position content**:

- ** Key areas of accountability/responsibility**
- Handle entire administration for office premises as well as ANH factory.
- Administrative support for Operations Manager & Regional and Global Management for Travel & Other logistics, Visa, additional assignments as delegated.
- Be the focal point for Administration & communication for all office related Services etc.
- To be a role model in term of Administration & communication and behaviour for employees and customers.
- Focal point within the organization as far as Security matters are concerned.
- To act on behalf of management in Security affairs.
- To manage the Safety and Security for the office premisses.
- To manage all the third party contractors at ANH factory.
- To assist the factory team for travel, logistics, events.
- To manage Statutory compliances for office as well as ANH factory.
- To create all purchase requisitions in SAP for office as well as ANH factory.
- To liase with all DSM entities and provide support in organizing conferences, internal meetings etc. as and when required.
- To handle new hire onboarding process.
- To handle the complete invoice processing system in SAP for the office for all functions.
- Vendor management in SAP.
- To define the (multi) year plans, in compliance with corporate security requirements and relevant laws and regulations.
- Security incident or irregularities reporting to site management without delay.
- Liaison with external relations (police, security organizations & all Govt departments..etc).
- Be responsible for calendar management of the Management Team, requiring interaction with both internal and external executives and their assistants, to coordinate a variety of business and commercial meetings,
- Maintain the office housekeeping, discipline, time attendance and compliance of house rules.
- To handle internal as well as external communication with employees & customers
- Car Lease related admin work and coordinator between DSM and Service Provider.
- PR creation, GRN and invoice management for office
- Vendor development & Management for admin services,
- Supervising Travel Desk, Ensure that ticketing, hotel bookings, transportation etc are done in a cost effective way.
- Strictly comply with DSM SHE requirements and latest local SHE related laws and regulations and always ensure compliant SHE behavior; to have proactive communication on SHE related issues within the company and with external partners; to keep all confidential HR documents and information safe and complete according to company policies
- Arranging & Co-ordinating office events (external/internal), helping in the administrative part of onboarding-infrastructure set up, basic communication with stakeholders, printing job, courier.
- Managing cafeteria and ensure the food quality, hygiene etc.
- Guest management,
- Supervising security, office boy and housekeeping personnel and third-party vendors.
- Office space, meeting room management.
- All office maintenance, AMC renewals, such as AC, Xerox, Printer, Fax, Landline phones, any electric work, Water Purifier and Television ,any carpenter related work, Fire extinguishers (ceasefire), Pest control, Housekeeping as and when required.
- Coordination with IT team in Hyderabad/Delhi ensuring local requirements are met
- Coordination with other functional heads as and when specific assignments/admin requirements are there.
- Co ordinate with legal consultant and govt departments to upkeep all licences and to meet the all legal requirement as per the govt law / factory act.
- Responsible for maintaining all employee related documents and registers (FTE as well as Contract employees)
- ** Projects/special assignments**
- Travel cost, Administration cost & Communication Cost monitoring.
- Any other projects assigned by the company on to do time.
- ** Authorities**
- Manage Office boy, Security & Housekeeping staff
- Implement DSM SHE & Admin requirements,
- Admin Budget Handling

Knowledge and educational level
- Any Graduate holder with computer skills, preferably knowledge in operating SAP, should be good in MS office
- Good verbal & written English for communication
- Pleasant personality.
- Proactive
- Cost conscious,
- Ready to stretch

**Required level of experiences**:

- Minimum 5 years functional experience (preferably in MNC)
- Multitasking

Royal DSM is an equal employment opportunity and
affirmative action employer and all qualified applicants will recei